FR27_20250619_omb

Supporting Statement for the
New Hire Information Collection
(FR 27; OMB No. 7100-0375)
Summary
The Board of Governors of the Federal Reserve System (Board), under authority
delegated by the Office of Management and Budget (OMB), has extended for three years, with
revision, the New Hire Information Collection (FR 27; OMB No. 7100-0375). This information
collection provides for the electronic collection of certain personnel information from new hires
using a secure web-based portal, the New Hire Portal, before the first day of employment of a
new hire. As part of the onboarding process for new hires, a Human Resources (HR) professional
at the Board identifies the necessary information that must be collected from the new hire, which
is dependent upon the type of hire that the person is. The types of hires include Regular Hires,
which are hires who are being hired into a non-intern position and not transferring from a federal
agency, including a Governor or Board officer; Intern Hires, which are hires being hired into an
intern position; and Federal Transfers, which are hires who are transferring from another federal
agency.1 Once the HR professional has identified the types of information that will be necessary,
the new hire is sent an e-mail asking him or her to provide the information described below
through the New Hire Portal prior to their official start date.
The Board revised the FR 27 by changing the collection platform from the New Hire
Portal to Workday Onboarding in June 2025, adding two new categories of hires categorized as
Officers/Governors and Contingent Workers, restructuring sections into individual tasks, adding
new data fields, removing data fields, and relabeling data fields. There will also be a change in
the login process, as all respondents,2 excluding Contingent Workers,3 will be required to
complete identity proofing and set up a secure account through a separate system, Login.gov,
before accessing Workday Onboarding. The Designation of Beneficiary Unpaid Compensation
of Deceased Employee form and Executive Death and Dismemberment Benefit for Officers and
Governors questionnaire, previously not subject to the Paperwork Reduction Act (PRA) because
of the timing of their collection, will now be collected prior to a hire’s first day of employment
and therefore will be newly subject to the PRA. The Board will no longer collect information for
use on the Federal Employees’ Group Life Insurance (FEGLI) Program Designation of
Beneficiary form (OMB No. 3206-0136) through the New Hire Information Collection. The
Board will also no longer collect information to populate the state tax form. The Board will
begin collecting Form I-9 (Employment Eligibility Verification) electronically through Workday
Onboarding, rather than via a PDF.
The current estimated total annual burden for the FR 27 is 393 hours, and would increase
to 1,691 hours. The revisions would result in an increase of 1,298 hours. There is no formal
reporting form for this information collection.
1

Federal Transfers are generally also Regular Hires.
Any respondent unable to complete identity proofing through Login.gov will be advised of an alternative login
method on an as-needed basis.
3
Contingent Workers will not log in prior to their first day. They will have single sign-on enabled in Workday and
will not require a Login.gov account.
2

Background and Justification
Prior to March 2019, a new hire was asked to fill out a number of personnel forms in
hardcopy format and instructed to bring these forms to their first day of employment. These
forms were collected during or after their New Employee Orientation (NEO). With the
implementation of the New Hire Portal, the Board now collects such information electronically
from new hires using the New Hire Portal before their official start date. Collecting such
information in advance allows for a smoother onboarding process by ensuring that the
information needed to process certain benefits, tax withholdings, payroll documentation,
computer login access, building access, and other personnel information is received by the time
the new hire starts as an employee. In addition, when a new hire electronically provides
information on one section of the New Hire Portal, the portal automatically pre-populates any
other sections containing duplicative information. Thus, instead of the new hire providing his or
her name, home address or other personnel information several different times on various
hardcopy forms, such information is automatically populated across all of the relevant sections of
the New Hire Portal after this information is initially provided for the first section of the portal
(e.g., the Fingerprint Card Information section is automatically populated using the same home
address the new hire first provided under the New Employee Data section of the portal).
This information is not available from other sources. All data elements are requested only
once and pre-populated on all subsequent forms, as applicable. If this information is not collected
from the new hire at the time of offer acceptance, the Board will not be able to initiate and
conduct the background investigation or complete the individual’s personnel file and benefits
enrollment.
Description of Information Collection
The New Hire Information Collection currently involves a new hire electronically
providing this personnel information and filling out the applicable sections of the New Hire
Portal before their first day of orientation.4 The sections of the portal that each new hire is asked
to complete electronically depend upon the type of position that the new hire has been offered at
the Board. Details about the information collected in each section of the portal, including the
purpose for collecting such information, are described below.
Information Collected for All New Hire Types
(Regular, Intern, and Federal Transfer)
•

New Employee Data Section
This section of the New Hire Portal was created to capture relevant data elements for new
hires. HR staff collect pertinent new hire information in order to verify data elements
previously collected during the application/recruiting process, and collect additional
information not collected during the hiring process.

4

The New Hire Portal is broken out into different sections and each section corresponds to the hardcopy forms that
new employees previously filled out and provided to the Board during or after the first day of NEO.

2

Data collected includes, but is not limited to, the following information about the new
hire:
Date of Birth

Social Security
Number

Education
Information
Ethnicity
Race

Sex
Birthplace

Citizenship Status
Citizenship
Country
Prior Service
Marital Status
Current Address
and Alternative
Mailing Address
Relatives
Employed by the
Board
Emergency
Contacts
•

Used for identity verification purposes for the employee’s
personnel records; used for employee retirement and benefits
calculation; used for input into the Visitor Registration system
(building security purposes); and used to populate the Fingerprint
Card Information section as part of the background investigation.
Used for identity verification purposes for the employee’s
personnel records; used for employee retirement and benefits
information; used for input into the Visitor Registration system
(building security purposes); and to populate the Fingerprint Card
Information section as part of the background investigation.
Voluntarily provided (not required to complete the hiring process)
and will be added to individual’s personnel file if it is provided.
Voluntarily provided (not required to complete the hiring process)
and used for equal employment opportunity (EEO) reporting.
Voluntarily provided (not required to complete the hiring process)
and used for EEO reporting; also used to populate the Fingerprint
Card Information section to conduct a background investigation.
Required for certain employee health and benefits information; and
used for EEO reporting.
Used to verify citizenship and eligibility to work in the US; and
used to populate the Fingerprint Card Information section to
conduct a background investigation.
Used to verify citizenship and eligibility to work in the U.S.
Used to verify citizenship and eligibility to work in the U.S.; and
used to populate the Fingerprint Card Information section, as part
of the background investigation.
Used to determine if credit for prior service is applicable; and used
in the Prior Service Section for salary offset purposes.
Used to determine applicability of spousal benefits; and used in the
Federal Transfer Dependent Information section.
Used to populate the Fingerprint Card Information section to
conduct a background investigation.
Used to perform non-discrimination test for flexible spending
account (FSA) benefits.
Used as a point of contact in case of an emergency involving the
employee.

Fingerprint Card Information Section
In order to verify an employee’s identity for security and building access purposes,
information is requested to populate a Fingerprint Card (such as eye color, hair color,
height, and weight). Before or during NEO, a pre-populated Fingerprint Card is provided

3

to each respondent and, at this time, the respondent provides their fingerprints to
appropriate staff in the Division of Management for security screening purposes.
Information Collected Only from Regular Hires
•

Prior Service Section
This section collects information about the new hire’s record of prior service with a
Federal government agency, in the Federal Reserve System, in the Peace Corps, in
AmeriCorps VISTA, or on active-duty military. Only new hires who indicate they have
prior service in the New Employee Data section of the portal complete the Prior Service
section. Some information (such as social security number and birthdate) is populated
from the New Employee Data section. This information is collected to validate prior
service at these other federal agencies or organizations and to determine employee
benefits eligibility (e.g., to determine if credit for prior service is applicable; and to
determine if the new hire is already retired, and therefore, considered a potential rehired
annuitant, which may require a salary offset).
Information Collected Only from Regular Hires who are also Federal Transfers

•

Federal Transfer Dependent Information
For Regular Hires who are transferring from a federal agency (Federal Transfers), this
section captures personal information about their dependents, so that health insurance
benefits for their dependents continue based on the benefits elections at the prior federal
agency. Some information (such as the new hire’s social security number and birth date)
is populated from the New Employee Data section in order to validate the new hire’s
identity. Marital status and marriage date are also collected to ensure health insurance
benefits are properly continued, as well as the birth date of the Federal Transfer’s spouse
and/or children. Such information about the Federal Transfer’s spouse and children is not
required to complete the hiring process at the Board, but it is required to retain health
insurance benefits.

The Board understands that respondents use information technology to comply with these
provisions, including accessing and completing the New Hire Information Collection via the
online New Hire Portal.
Information not Subject to PRA and/or Used to Populate Another Federal Agency’s
OMB-Approved Forms
In addition to the information detailed above, new hires provide information in the New
Hire Portal that is used to populate some information that is already cleared under the PRA by
other federal agencies. Specifically, information collected in the New Hire Portal for use on the
FEGLI Program Designation of Beneficiary form was previously cleared under the PRA by the
Office of Personnel Management (OMB No. 3206-0136). Therefore, this information was not
part of the Board’s PRA review or burden estimates for the New Hire Portal information
collection. In addition, respondents provide information in the New Hire Portal that is used for
the FEGLI Designation of Beneficiary form and for the Designation of Beneficiary Unpaid

4

Compensation of Deceased Employee form, and respondents hired as Board governors or
officers also provide information in the New Hire Portal for use on the Executive Death and
Dismemberment Benefit for Officers and Governors form. However, these three forms require a
wet signature and are not collected until the respondent’s first day of employment at the Board.
Accordingly, this information is not subject to the PRA because the respondent is a federal
employee when the information is collected by the Board.
Information collected to populate the state tax form (if the new hire selects DC, VA, or
MD in the New Employee Data section) is a state, rather than a federal, information collection
and is thus not subject to the PRA.5
Personally Identifiable Information
Personally identifiable information (PII) obtained in this information collection includes
applicant name and contact details, and biographic information, such as social security number,
birth date, race and ethnicity, and citizenship status.6 The information provided is sensitive in
nature and is necessary to assist the Board in its personnel actions and decisions, and in the
administration of its benefits programs. Information collected as part of this process is stored in
the following systems of records: BGFRS-1 Recruiting, Placement, and Onboarding Records
(84 FR 18843, May 2, 2019); BGFRS-4 General Personnel Records (90 FR 8129, January 24,
2025); BGFRS-7 Payroll and Leave Records (88 FR 62367, September 11, 2023); BGFRS-24
EEO General Files (88 FR 63106, September 14, 2023); and BGFRS-34 ESS Staff Identification
Card File (83 FR 43872, August 28, 2018). This information is also covered by the privacy
impact assessments for the Taleo Transitions System7 and Workday Government Cloud (WGC).8
Respondent Panel
The FR 27 panel comprises individuals who are new hires to the Board but have not yet
become employees.
Frequency and Time Schedule
The FR 27 is event-generated. The information collection process for new hires is
expected be completed and submitted by all new hires prior to, or by, their scheduled start date
of employment with the Board. This information is collected through the New Hire Portal only
once, after an applicant has been offered and has accepted an employment position at the Board.
The information collection process for Contingent Workers is expected to be completed only
once by Contingent Workers on or after their contract start date.

The Form W-4 federal tax form (Employee’s Withholding Certificate) was previously collected together with the
FR 27. It was removed from the collection in January 2020. However, the prior clearance of the FR 27, in 2022,
inadvertently omitted this change. Form W-4 is not subject to clearance by the Board under the PRA.
6
The listed biographic information will not be collected from Contingent Workers.
7
Available at https://www.federalreserve.gov/files/pia_taleo_transitions.pdf.
8
Available at https://www.federalreserve.gov/files/pia_workdaygovernmentcloud.pdf.
5

5

Revisions to the FR 27
The Board revised the FR 27 by changing the collection platform from the New Hire
Portal to Workday Onboarding in June 2025, adding two new categories of hires categorized as
Officers/Governors and Contingent Workers, restructuring sections into individual tasks, adding
new data fields, removing data fields, and relabeling data fields. There will also be a change in
the login process, as all respondents, except Contingent Workers, will be required to complete
identity proofing and set up a secure account through a separate system, Login.gov, before
accessing Workday Onboarding. The Designation of Beneficiary Unpaid Compensation of
Deceased Employee form and Executive Death and Dismemberment Benefit for Officers and
Governors questionnaire, previously not subject to PRA, will now be collected prior to a hire’s
first day of employment. The Board will no longer collect information for use on the FEGLI
Program Designation of Beneficiary form through the New Hire Information Collection. The
Board will also no longer collect information to populate the state tax form prior to the hire’s
start date, so it will no longer be subject to PRA. The Board will begin collecting Form I-9
(Employment Eligibility Verification) electronically through Workday Onboarding, rather than
via a PDF.
Changes to Information Technology
Respondents, except “Contingent Workers”, will be required to create a secure account
through Login.gov to access Workday Onboarding rather than logging in to Workday
Onboarding directly. To create a Login.gov account, the respondent will be required to provide
an email address, phone number, secure password, and one or more authentication methods such
as face or fingerprint unlock, security key, or authentication application. To complete the identity
proofing step, the respondent will be required to upload front and back photos of their stateissued photo ID and provide their social security number.
Changes to Information Collected for All New Hire Types (Regular, Intern, and
Federal Transfer)
•

The New Employee Data Section will be restructured into the following tasks: Enter
Personal Information, Enter Contact Information, Edit Government IDs, Change
Emergency Contacts, and Relatives Employed at the Board questionnaire. These
structural changes will result in the following data field changes:
o Enter Personal Information task
▪ New Data Fields:
• Age
• Military Status
• Military Discharge Date
▪ Relabeled Data Fields:
• ‘Birth Country’ as ‘Country of Birth’
• ‘Birth State/Province’ as ‘Region of Birth’
• ‘Birth City’ as ‘City of Birth’

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•

‘If selected "Other", please specify’ as ‘If Citizenship Status is not
Alien Permanent, Citizen, Naturalized Citizen, Permanent
Resident, or Temporary Resident, please specify.’
• ‘Race Self-Identification’ as ‘Race/Ethnicity’
▪ Removed Data Fields:
• First Name
• Middle Name
• Last Name
• Suffix (Jr., Sr., II, III)
• Social Security Number
• Ethnicity
• Selection for state tax form to be completed
• Education Information (up to 3 entries)
o Institution Name
o State/Province
o Country
o Major
o Type of Degree
o Did you graduate?
o Year Graduated
o Enter Contact Information task
▪ New Data Fields:
• Address
o Primary
o Usage
o Visibility
• Phone
o Primary
o Phone Type
o Country Phone Code
o Phone Number
o Phone Extension
o Visibility
• Email
o Primary
o Email Address
o Visibility
▪ Relabeled Data Fields:
• ‘Zip Code’ as ‘Postal Code’
• ‘County (Not Country)’ as ‘County’
o Edit Government IDs task
▪ New Data Fields:
• Country
• National ID Type
• Issued Date

7

• Expiration Date
• Verification Date
▪ Relabeled Data Field:
• ‘Social Security Number’ as ‘Add/Edit ID’
o Change Emergency Contacts task (for primary and alternate contacts)
▪ New Data Fields:
• Legal Name
o Prefix
o Middle Name
o Last Name
o Suffix
• Preferred Language
• Primary Address
o Type
o Open text box for comments
• Primary Phone and Additional Phone
o Phone Device
o Country Phone Code
o Phone Extension
o Open text box for comments
• Primary Email and Additional Email
o Email Address
o Type
o Open text box for comments
• Primary Instant Messenger
o Service
o User Name
o Type
o Open text box for comments
• Primary Web Address
o URL Address
o Type
o Notes
▪ Relabeled Data Fields:
• ‘Full Name (Last, First, MI)’ to ‘First Name’
• ‘Relationship to Employee’ to ‘Relationship’
• ‘City/Town’ to ‘City’
• ‘State/Province’ to ‘State’
• ‘Zip/Postal Code’ to ‘Postal Code’
• ‘County (not Country)’ to ‘County’
• ‘Primary Phone’ and ‘Secondary Phone’ to ‘Phone Number’
• ‘Primary Phone Type’ and ‘Secondary Phone Type’ to ‘Type’
o Relatives Employed at the Board questionnaire
▪ New Data Field:
• Relationship Type

8

•

The Fingerprint Card Information section will be replaced with the Enter Personal
Information, Enter Contact Information, and Edit Government IDs tasks listed above, as
well as a Fingerprint Information Questionnaire.9

•

The Designation of Beneficiary Unpaid Compensation of Deceased Employee form
currently requires a wet signature and was collected after the hire’s first day of
employment and is thus not subject to the PRA. However, the Board plans to change the
timing of the completion of this form, to be completed prior to the hire’s first day of
employment. This change in timing of the completion of this form will make it subject to
the PRA. The Designation of Beneficiary Unpaid Compensation of Deceased Employee
questionnaire contains the following fields:
o Primary Beneficiaries (up to 3)
▪ Full Name
▪ Relationship
▪ Social Security Number
▪ Share paid to each beneficiary
▪ Primary Total
o Contingent Beneficiaries (up to 2)
▪ Full Name
▪ Relationship
▪ Social Security Number
▪ Share paid to each beneficiary
▪ Contingent Total
Changes to Information Collected Only from Regular Hires and Federal Transfers

•

The Prior Service section will be replaced with a Prior Service Questionnaire task and a
Prior Services Details Questionnaire task. No new data fields will be added as a result of
this change; however, it will result in the removal of the Electronic Signature data field
for the Prior Service form.

•

A Zurich Beneficiary Designation questionnaire task will be added. Zurich administers
the Board’s Business Travel Accident Insurance program. This form is currently
collected on the hire’s first day and has therefore not previously been subject to PRA.
However, the Board plans to change the timing of the completion of this form, to prior to
the hire’s first day of employment. This change in timing of the completion of this form
will make it subject to the PRA. This questionnaire results in two new data fields:
Beneficiary Name and Relationship.
Changes to Information Collected Only from Federal Transfers

•

The Federal Transfer Dependent Information section will be replaced with the Add
Dependents task, resulting in the following new data fields:

9

This questionnaire will continue to collect the following additional information necessary for the fingerprinting
process: eye color, hair color, height, weight, and citizenship information.

9

•

o Dependent Options
▪ Existing Contact
▪ Effective Date
▪ Reason
▪ Use as Beneficiary
o Dependent Personal Information
▪ Legal Name
• Country
• Allow Duplicate Name
• Prefix
• First Name
• Middle Name
• Last Name
• Suffix
▪ Sex
▪ Date of Birth
▪ Relationship
▪ Disability Status
o Dependent Contact Information
▪ Primary Address and Additional Address
• Use Existing Address
• Address
• Country
• Address Line
• City
• State
• Postal Code
• County
▪ Dependent Primary Phone
• Use Existing Phone
• Phone
• Country Phone Code
• Phone Number
• Phone Extension
• Phone Device
▪ Primary Email Address
o Dependent Identifier Information
▪ National IDs
• Country
• National ID Type
o Open text box for comments
Removed Data Fields:
o Are you currently married?
o Spouse’s Name (Last, First, Middle Initial)
o Spouse’s Date of Birth

10

o
o
o
o
o

Marriage Date
Do you have children?
Child’s Name (Last, First, Middle Initial)
Child’s Date of Birth
Electronic Signature

Addition of New Respondent Type – Officers/Governors
While officers and governors are currently included in the Regular Hires respondent type,
they will now constitute a new, separate respondent type called Officers/Governors. They will be
asked to complete all the same information that Regular Hires complete (and Federal Transfers,
if applicable). In addition, officers and governors will be asked to complete the Executive Death
and Dismemberment Benefit for Officers and Governors questionnaire, which is currently not
subject to the PRA as it is collected on the hire’s first day. The Board plans to change the timing
of the completion of the Executive Death and Dismemberment Benefit for Officers and
Governors questionnaire, to prior to the hire’s first day of employment. The change in timing of
the completion of this form now makes it subject to the PRA. The Executive Death and
Dismemberment Benefit for Officers and Governors questionnaire will have the following data
fields:
• Method of payment elections,
• Full Name (for up to 5 beneficiaries),
• Relationship (for up to 5 beneficiaries),
• Social Security Number (for up to 5 beneficiaries),
• Percentage Share (for up to 5 beneficiaries), and
• Attestation to waive participation.
Addition of New Respondent Type – Contingent Workers
Contingent workers will now constitute a new respondent type called Contingent
Workers. They will be asked to complete two tasks on their contract start date, Enter Contact
Information and Change Emergency Contacts.
•

Enter Contact Information fields
o Address
▪ Primary
▪ Country
▪ Address Line 1
▪ Address Line 2
▪ City
▪ State
▪ Postal Code
▪ County
▪ Usage
▪ Visibility
▪ Notes
o Phone

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•

▪ Primary
▪ Phone Type
▪ Country Phone Code
▪ Phone Number
▪ Phone Extension
▪ Visibility
▪ Notes
o Email
▪ Primary
▪ Email Address
▪ Visibility
▪ Notes
Change Emergency Contacts fields
o Primary Emergency Contact
▪ Legal Name
• Country
• Prefix
• First Name
• Middle Name
• Last Name
• Suffix
▪ Relationship
▪ Preferred Language
▪ Primary Address
• Country
• Address Line 1
• Address Line 2
• City
• State
• Postal Code
• County
• Type
• Notes
▪ Primary Phone
• Phone Device
• Country Phone Code
• Phone Number
• Phone Extension
• Type
• Notes
▪ Additional Phone
• Phone Device
• Country Phone Code
• Phone Number
• Phone Extension
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• Type
• Notes
▪ Primary Email
• Address
• Type
• Notes
▪ Additional Email
• Address
• Type
• Notes
▪ Primary Instant Messenger
• Service
• User Name
• Type
• Notes
▪ Primary Web Address
• URL Address
• Type
• Notes
o Alternate Emergency Contact
▪ Legal Name
• Country
• Prefix
• First Name
• Middle Name
• Last Name
• Suffix
▪ Relationship
▪ Preferred Language
▪ Primary Address
• Country
• Address Line 1
• Address Line 2
• City
• State
• Postal Code
• County
• Type
• Notes
▪ Primary Phone
• Phone Device
• Country Phone Code
• Phone Number
• Phone Extension

13

▪

▪

▪

▪

▪

• Type
• Notes
Additional Phone
• Phone Device
• Country Phone Code
• Phone Number
• Phone Extension
• Type
• Notes
Primary Email
• Address
• Type
• Notes
Additional Email
• Address
• Type
• Notes
Primary Instant Messenger
• Service
• User Name
• Type
• Notes
Primary Web Address
• URL Address
• Type
• Notes

Changes in Information not Subject to PRA and/or Used to Populate Another
Federal Agency’s OMB-Approved Forms
All new hires, except Contingent Workers, will also provide new information in Workday
Onboarding that is already cleared under the PRA by other federal agencies. Specifically,
information collected for Form I-9 (Employment Eligibility Verification) is already cleared
under the PRA by Department of Homeland Security, U.S. Citizenship and Immigration Services
(OMB No. 1615-0047). Therefore, this information is not part of the Board’s PRA review or
burden estimates for the New Hire Information Collection.
The Board will no longer collect information for use on the FEGLI Program form (OMB
No. 3206-0136) through the New Hire Information Collection. This information was previously
identified as data used to populate another federal agency’s OMB-approved forms.
The Board will no longer collect information to populate the state tax form. This
information was previously identified as data used to populate a state, rather than a federal,
information collection and not subject to the PRA.

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Public Availability of Data
The FR 27 collects information regarding sex and race/ethnicity, which is used by the
Board for EEO reporting. No other data collected by this information collection are published.
Legal Status
The New Hire Information Collection is authorized pursuant to sections 10(3), 10(4),
11(l), and 11(q) of the Federal Reserve Act, which provide the Board broad authority over
employment of staff and security of its building (12 U.S.C. §§ 243, 244, 248(l), and 248(q)). In
addition, Executive Order 9397 (November 22, 1943) directs Federal agencies to use an
individual’s social security number to identify individuals in agency records. Providing
information collected as part of the New Hire Information Collection is mandatory to obtain a
benefit. If certain information requested as part of the New Hire Information Collection is not
provided by the new hire, the hiring process cannot be completed.10 In addition, the New Hire
Information Collection collects information on the new hire’s dependents that, although not
required to complete the hiring process, is required to obtain certain benefits,11 and is therefore
considered mandatory to obtain a benefit. However, submission of some of the information
collected as part of the New Hire Information Collection is voluntary and is not required to
complete the hiring process or obtain other benefits.12
Information collected as part of the New Hire Information Collection will generally be
kept confidential from the public.13 This information likely falls under exemption 6 of the
Freedom of Information Act (FOIA), which protects from public disclosure “personnel and
medical files and similar files the disclosure of which would constitute a clearly unwarranted
invasion of personal privacy” (5 U.S.C. § 552(b)(6)). However, the release of information such
as the start date of employment would likely not constitute a clearly unwarranted invasion of
personal privacy and may be disclosed under the FOIA.
Determinations regarding disclosure to third parties of any confidential portions of the
information collection that are considered exempt under the FOIA will be made in accordance
with the Privacy Act (5 U.S.C. § 552a(b)). Relevant Privacy Act statements are provided when a
respondent logs in to the portal and before the respondent is asked to provide any information.
The Board may make disclosures in accordance with the Privacy Act’s routine use disclosure
provision, which permits the disclosure of a record for a purpose that is compatible with the
purpose for which the record was collected (5 U.S.C. §§ 552a(a)(7) and (b)(3))).
Such routine uses are listed in specific systems of records notices, which apply to this
information collection and which can be found in the System of Records Notice for:
For example, such information would include the new hire’s date of birth, social security number, and citizenship
status.
11
These benefits include continuing health insurance benefits for the child or spouse of a new hire who is
transferring from another federal agency.
12
This information includes the new hire’s race and ethnicity and the identity of and relationship to any relatives
who are also employed at the Board.
13
As stated above, the Board has previously published aggregate data on sex and race/ethnicity in the context of
EEO reporting; however such information is kept confidential at the individual level.
10

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(1) BGFRS-1 Recruiting, Placement, and Onboarding Records, located at:
https://www.federalreserve.gov/files/BGFRS-1-recruiting-and-placement-records.pdf,
(2) BGFRS-4 General Personnel Records, located at:
https://www.federalreserve.gov/files/BGFRS-4-general-personnel-records.pdf,
(3) BGFRS-7 Payroll and Leave Records, located at:
https://www.federalreserve.gov/files/BGFRS-7-payroll-and-leave-records.pdf,
(4) BGFRS-24 EEO General Files, located at:
https://www.federalreserve.gov/files/BGFRS-24-eeo-general-files.pdf, and/or
(5) BGFRS-34 ESS Staff Identification Card File, located at:
https://www.federalreserve.gov/files/BGFRS-34-ess-staff-identification-card-file.pdf.
Consultation Outside the Agency
There has been no consultation outside the Federal Reserve System.
Public Comments
On March 11, 2025, the Board published an initial notice in the Federal Register (90 FR
11738) requesting public comment for 60 days on the extension, with revision, of the FR 27. The
comment period for this notice expired on May 12, 2025. The Board received one comment from
one individual. The comment expressed support for the extension, with revision, of the FR 27.
The Board adopted the extension, with revision, of the FR 27 as originally proposed. On June 5,
2025, the Board published a final notice in the Federal Register (90 FR 23935).
Estimate of Respondent Burden
As shown in the table below, the estimated total annual burden for the FR 27 is 393
hours, and would increase to 1,691 hours with the revisions. The increase in burden is primarily
due to the addition of contingent workers into the Workday Onboarding platform.14 The number
of respondents is based on the approximate number of positions (1,051) the Board fills each year,
based on an average of historical data from 2023-2024. The current burden estimate was adjusted
down using the standard Board burden calculation methodology, but the revisions will result in
an overall burden increase. These reporting requirements represent less than 1 percent of the
Board’s total paperwork burden.

14

Although the Board collects new hire information from contingent workers, burden estimates for contingent
workers historically have not been incorporated into the FR 27’s burden count. The inclusion of burden estimates for
contingent workers increases the FR 27’s estimated annual burden calculation but brings the FR 27 into better
alignment with the PRA.

16

FR 27
Current
Regular hire
Intern hire
Federal transfer

Estimated
number of
respondents

Estimated
annual
frequency

Estimated
average hours
per response

Estimated
annual burden
hours

312
122
10

1
1
1

0.90
0.84
0.95

281
102
10
393

235
131
39
9
637

1
1
1
1
1

1.78
1.71
1.95
1.86
1.5

418
224
76
17
956
1,691

Current Total
Proposed
Regular hire
Intern hire
Federal transfer
Governor/Officer
Contingent worker
Proposed Total

1,298

Change

The estimated total annual cost to the public for the FR 27 is $12,969, and would increase
to $55,803 with the revisions.15
Sensitive Questions
Sensitive information (i.e., height, weight, eye color and hair color) is collected on the
Enter Personal Information task, Edit Government IDs task, and Fingerprint Information
Questionnaire. This information was previously collected in the Fingerprint Card Information
section. Such information is necessary for security purposes. Sections 10(3) and 11(q) of the
Federal Reserve Act (12 U.S.C. §§ 243 and 248(q)) give the Board authority over its buildings
and the ability to collect information necessary to protect and safeguard the premises, grounds,
property, personnel, and operations conducted by or on behalf of the Board or a Reserve Bank,
which allows for the collection of this information for building security purposes.
This information collection also gathers sensitive information on an applicant’s sex and
race/ethnicity16 through the Enter Personal Information task. This information was previously
collected in the New Employee Data section. The Board uses this information for federal EEO
recordkeeping and reporting, as an input to its self-analysis of hiring practices, and preparing
statistical reports.

15

The average consumer cost of $33 is estimated using data from the Bureau of Labor Statistics (BLS),
Occupational Employment and Wages, May 2024, published April 2, 2025,
https://www.bls.gov/news.release/ocwage.t01.htm.
16
Sex, race/ethnicity, and social security numbers are not collected from “Contingent Workers”.

17

If a new hire has a social security number, the solicitation and collection of the new hire’s
social security number is used in various sections of the system to validate the new hire’s
credentials for certain benefits and security authorizations. The social security number is also
used to ensure the accuracy of data involving the specified new hire. Sections 10(4) and 11 of the
Federal Reserve Act (12 U.S.C. §§ 244, 248(l), and 248(q)) give the Board the authority to
recruit, examine, and evaluate a new hire’s qualifications for employment with the Board, as
well as authority for the security of its buildings. In addition, Executive Order 9397 (November
22, 1943) authorizes Federal agencies to use an individual’s social security number to identify
individuals in agency records.
Estimate of Cost to the Federal Reserve System
The estimated annual cost to the Federal Reserve for collecting and processing the
Onboarding sections is $30,000.

18