New Hire Information Collection

Forms and Documents

Document Name	Status
Form FR 27 Federal transfer Form and Instruction	Modified
Form FR 27 Intern hire Form and Instruction	Modified
Form FR 27 Regular hire Form and Instruction	Modified
FR27_20250619_83c.pdf Justification for No Material/Nonsubstantive Change	2025-06-19

IC Document Collections

IC ID	Document Title	Status
235279	Federal transfer Form and Instruction	Modified
235278	Intern hire Form and Instruction	Modified
235277	Regular hire Form and Instruction	Modified

ICR Details

OMB Control No: 7100-0375	ICR Reference No: 202506-7100-002
Status: Historical Active	Previous ICR Reference No: 202112-7100-005
Agency/Subagency: FRS	Agency Tracking No: FR 27
Title: New Hire Information Collection
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Delegated
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/19/2025
	Date Received in OIRA: 06/19/2025
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2025	07/31/2025	07/31/2025
Responses	444	0	444
Time Burden (Hours)	393	0	415
Cost Burden (Dollars)	0	0	0

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Abstract: The New Hire Information Collection provides for the electronic collection of certain personnel information from new hires using a secure web-based portal, the “New Hire Portal,” before the first day of employment of a new hire. As part of the onboarding process for new hires, a Human Resources (HR) professional at the Board identifies the necessary information that must be collected from the new hire, which is dependent upon whether the person will be starting as a full- or part-time employee, including a Governor or Board officer (Regular Hire) or starting as an intern (Intern Hire), or whether the Regular Employee is transferring from another federal agency (Federal Transfer). The new hire is then sent an e-mail asking him or her to provide the information described below through the New Hire Portal prior to their official start date.

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Authorizing Statute(s): EO: EO 9397 Name/Subject of EO: Numbering System for Federal Accounts Relating to Individual Persons
   US Code: 12 USC 243 Name of Law: Federal Reserve Act
   US Code: 12 USC 244 Name of Law: Federal Reserve Act
   US Code: 12 USC 248(l) Name of Law: Federal Reserve Act
   US Code: 12 USC 248(q) Name of Law: Federal Reserve Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 28107	05/25/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 60821	11/04/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Federal transfer	FR 27	New Hire Information Collection
Intern hire	FR 27	New Hire Information Collection
Regular hire	FR 27	New Hire Information Collection

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	444	444	0	0	0	0
Annual Time Burden (Hours)	393	415	0	0	-22	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The decrease in total annual burden hours reflects standardizing the estimated average hours per response burden.

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Annual Cost to Federal Government: $188,900

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/19/2025

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