National Directory of New Hires

Forms and Documents

Document Name	Status
Form 1 New Hire: Employer Reporting Manually Form and Instruction	Modified
Form 1 Multistate Employer Notification Form Form and Instruction	Modified
Form 1 New Hire: Employers Reporting Electronically Form and Instruction	Modified
Form 1 New Hire: States Form and Instruction	Modified
Form 1 QW and UI Form and Instruction	Modified
0970_0166_NDNH__Supporting_Statement.doc Supporting Statement A	2019-05-20

IC Document Collections

IC ID	Document Title	Status
9955	New Hire: Employer Reporting Manually Form and Instruction	Modified
179589	Multistate Employer Notification Form Form and Instruction	Modified
179588	New Hire: Employers Reporting Electronically Form and Instruction	Modified
179587	New Hire: States Form and Instruction	Modified
179586	QW and UI Form and Instruction	Modified

ICR Details

OMB Control No: 0970-0166	ICR Reference No: 201905-0970-013
Status: Historical Active	Previous ICR Reference No: 201602-0970-009
Agency/Subagency: HHS/ACF	Agency Tracking No: OCSE
Title: National Directory of New Hires
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/08/2019
	Date Received in OIRA: 05/28/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2022	36 Months From Approved	07/31/2019
Responses	80,326,921	0	67,189,833
Time Burden (Hours)	325,683	0	314,604
Cost Burden (Dollars)	0	0	0

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Abstract: The information collection activities associated with the National Directory of New Hires (NDNH) are necessary to fulfill federal child support enforcement requirements. The information reported to, and maintained in, the NDNH is used to assist child support agencies locate parents and enforce child support orders. The NDNH information is also used by certain state and federal agencies, authorized by Congress, for specially authorized purposes to assist in administering certain programs.

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Authorizing Statute(s): US Code: 42 USC 653 Name of Law: Federal Parent Locator Service
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 10828	03/22/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 23569	05/22/2019
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
New Hire: Employers Reporting Electronically	1	New Hire Record Layout
Multistate Employer Notification Form	1	MSER Form
New Hire: Employer Reporting Manually	1	New Hire Record Layout Chart E
QW and UI	1, 1	Quarterly Wage Record & Unemployment Insurance Record Layout ,   Unemployment Insurance Record Layout
New Hire: States	1	New Hire Record Layout

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	80,326,921	67,189,833	0	13,137,088	0	0
Annual Time Burden (Hours)	325,683	314,604	0	11,079	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The estimated number of new hire reports increased from 60 million to 73 million. There are 135,334 more employers reporting manually and 39,237 more employers reporting electronically since the previous approval thereby increasing the respective burden hours. States reported 1,851.86 more new hires than the previous approval, which increased the burden hour by 4,097.6 hours annually. There were no changes to the quarterly wage and unemployment insurance. However, the average annual number of new MSER forms decreased from 5,127 to 4,075, which results in a decrease in hourly burden by 52.6 hours annually. The adjustments to the number of employers reporting manually and electronically and the adjustment to the number of multistate employer registrations constitutes a program change. The overall respondent burden increases led to increases in the estimated annual hourly costs. Increases are also the result of compliance with the OMB requirement to double the average wage rate to account for benefits and overhead. The total cost increased to $12,904,340. OCSE simplified the NDNH record specifications and inserted new links, which constitutes a program change; however, these revisions do not impact the respondents’ burden. OCSE also made minor changes to the MSER form and renamed it from “Multistate Registration Notification.” These program changes did not impact the burden. The increase in cost to the federal government from the previous OMB approval is due to an expanded outreach to employers and states, more respondents submitting information, and the general operational and maintenance costs of the NDNH.

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Annual Cost to Federal Government: $6,500,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/28/2019

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