JPAS SSN Justification Memo

DEPARTMENT OF DEFENSE
HUMAN RESOURCES ACTIVITY
DEFENSE MANPOWER DATA CENTER
DoD CENTER MONTEREY BAY • 400 GIGLING ROAD
SEASIDE, CALIFORNIA 93955-6771

December 1, 2016
MEMORANDUM FOR DEFENSE PRIVACY, CIVIL LIBERTIES AND TRANSPARENCY
DIVISION
THROUGH: OSD/JS PRIVACY OFFICE

HALABUK.VIKI.L.
1263083470

Digitally signed by HALABUK.VIKI.L.1263083470
DN: c=US, o=U.S. Government, ou=DoD,
ou=PKI, ou=WHS,
cn=HALABUK.VIKI.L.1263083470
Date: 2017.01.05 15:34:56 -05'00'

SUBJECT: Justification for the Use of the Social Security Number (SSN) on the Joint Personnel
Adjudication System (JPAS)
This memorandum is to satisfy the requirements of the Department of Defense
Instruction (DoDI) 1000.30, “Reduction of Social Security Number (SSN) Use within DoD,”
requiring justification to collect and use the SSN within Joint Personnel Adjudication System
(JPAS).
JPAS is a DoD enterprise automated system for personnel security, providing a common,
comprehensive medium to record, document, and identify personnel security actions within the
Department including submitting adverse information, verification of clearance status (to include
grants of interim clearances), requesting investigations, and supporting Continuous Evaluation
activities. JPAS consists of two applications, the Joint Adjudication Management System
(JAMS) and the Joint Clearance and Access Verification System (JCAVS). JAMS, primarily
used by the DoD adjudicative community, has the primary purpose of recording eligibility
determinations. JCAVS, primarily used by DoD Security Managers and Industry Facility
Security Officers, has the primary purpose of verifying eligibility, record access determinations,
submitting incidents for subsequent adjudication, and visit requests from the field (worldwide).
As required in DoDI 1000.30, the acceptable use for the Social Security Number (SSN)
has been identified as “03, Security Clearance Investigation or Verification.” The SSN is the
single identifier that links all aspects of a security clearance investigation together. This use case
is also linked to other Federal agencies that continue to use the SSN as a primary identifier.
The System of Record Notice DMDC 12 DoD, Joint Personnel Adjudication System
(JPAS), was last published in the Federal Register April 10, 2015 in 80 FR 19287. The
electronic records are secured to protect Personally Identifiable Information (PII) in accordance
with the Privacy Act of 1974 and DoD 5400.11-R, “Department of Defense Privacy Program.
Digitally signed by

SORRENTO.MICHA SORRENTO.MICHAEL.V.1399639162
DN: c=US, o=U.S. Government, ou=DoD,
ou=DODHRA,
EL.V.1399639162 ou=PKI,
cn=SORRENTO.MICHAEL.V.1399639162
Date: 2016.12.08 10:31:34 -08'00'

Michael V. Sorrento
Director, Defense Manpower Data Center