Joint Personnel Adjudication System (JPAS)

Forms and Documents

Document Name	Status
TAB A-Supporting_Statement_JPAS OMB 0704-0496_Revisedv4 06.01.2018.docx Supporting Statement A	2018-06-01
TAB D- 2016 JPAS SSN Justification.pdf Supplementary Document	2018-05-29
TAB E-JPAS SoRN DMDC 12 DoD.pdf Supplementary Document	2018-05-29

IC Document Collections

IC ID	Document Title	Status
205056	Joint Personnel Adjudication System (JPAS) Other-Screenshots	Modified

ICR Details

OMB Control No: 0704-0496	ICR Reference No: 201805-0704-007
Status: Active	Previous ICR Reference No: 201212-0704-002
Agency/Subagency: DOD/DODDEP	Agency Tracking No:
Title: Joint Personnel Adjudication System (JPAS)
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/02/2018
	Date Received in OIRA: 06/01/2018
Terms of Clearance: This collection must be reported in DOD's submission to the Information Collection Budget.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2021	36 Months From Approved
Responses	1,000,125	0	0
Time Burden (Hours)	333,375	0	0
Cost Burden (Dollars)	5,330,666	0	0

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Abstract: JPAS requires personal data collection to facilitate the initiation, investigation and adjudication of information relevant to DoD security clearances and employment suitability determinations for active duty military, civilian employees and contractors seeking such credentials. As a Personnel Security System it is the authoritative source for clearance information resulting in accesses determinations to sensitive/classified information and facilities.

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Authorizing Statute(s): EO: EO 12968 Name/Subject of EO: Access to Classified Information
   US Code: 50 USC 401 Name of Law: Congressional Declaration of Purpose
   US Code: 50 USC 435 Name of Law: Purposes
   EO: EO 10450 Name/Subject of EO: Security Requirements for Government Employment
   EO: EO 10865 Name/Subject of EO: Safeguarding Classified Information Within Industry
   EO: EO 12333 Name/Subject of EO: United States Intelligence Activities
   EO: EO 12829 Name/Subject of EO: National Industrial Security Program
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 11189	03/14/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 25443	06/01/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Joint Personnel Adjudication System (JPAS)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,000,125	0	0	-1,111,250	0	2,111,375
Annual Time Burden (Hours)	333,375	0	0	-370,417	0	703,792
Annual Cost Burden (Dollars)	5,330,666	0	0	5,330,666	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: 375,383 hours are reduced, as 0704-0496, in its 2013 submission, covered FSOs servicing 1,063,138 JPAS person records for updates twice per year, for a total of 2,126,276 annual responses. Guidance from Washington Headquarters Service in 2015 indicated that servicing records for those subjects with dual-category or Reservist status does not constitute a public information collection. Therefore, the burden associated with servicing these 563,138 JPAS dual-category records is removed. The burden of servicing the remaining 500,000 records, all of whom are Industry personnel, remains. 7,333 hours are reduced, because 0704-0496 previously covered the time burden on respondents of completing the JPAS system access request form, the DD Form 2962, which is, as of November 2015, covered under a separate OMB Control Number, 0704-0542, expiration 9/30/2018. The burden estimates associated with JPAS users completing and submitting the DD 2962 to request JPAS access is no longer included (44,000 JPAS users completing an access request form for 10 minutes each).

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Annual Cost to Federal Government: $700,420

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/01/2018

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