Invoice Submissions by Contractors for NRC Contracts/Orders

Forms and Documents

Document Name	Status
Final SS Invoice Submissions by Contractors.docx Supporting Statement A	2016-06-06

IC Document Collections

IC ID	Document Title	Status
33356	Billing Instructions for NRC Cost Type Contracts Instruction	Modified

ICR Details

OMB Control No: 3150-0109	ICR Reference No: 201508-3150-005
Status: Historical Active	Previous ICR Reference No: 201207-3150-003
Agency/Subagency: NRC	Agency Tracking No:
Title: Invoice Submissions by Contractors for NRC Contracts/Orders
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 06/09/2016
	Date Received in OIRA: 08/31/2015
Terms of Clearance: In accordance with 5 CFR 1320, the information collection is approved for three years.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2019	36 Months From Approved	06/30/2016
Responses	1,506	0	1,236
Time Burden (Hours)	752	0	618
Cost Burden (Dollars)	0	0	0

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Abstract: The U.S. Nuclear Regulatory Commission’s (NRC) Office of Administration, Acquisition Management Division (AMD) provides contractors with an invoice template and instructions for how to properly prepare invoices so that they are complete and accurate. AMD requires contractors to follow the instructions when submitting invoices to the NRC to ensure that billed costs are proper for payment. Use of the invoice template is voluntary; contractors may submit a voucher/invoice in alternate format provided all requirements of the billing instructions are sufficiently addressed. Invoices that are not prepared in accordance with the instructions may be rejected. The invoices provide NRC with costs incurred during the performance and through the final payment of the contract/order, to ensure compliance with the terms and conditions of the contract. The invoice provides a summary description of the services performed or products submitted for the invoice period and specifies the section or Contract Line Item Number (CLIN) or SubCLIN in the contract pertaining to the required deliverable(s). These instructions and template stipulate the items and level of detail in which supporting cost data must be submitted to facilitate the NRC’s review of costs billed.

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Authorizing Statute(s): PL: Pub.L. 83 - 703 1-311 Name of Law: Atomic Energy Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 14172	03/18/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 50874	08/21/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Billing Instructions for NRC Cost Type Contracts

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,506	1,236	0	0	270	0
Annual Time Burden (Hours)	752	618	0	0	134	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The number of responses increased from 1,236 to 1,506 and the number of burden hours increased by 134 (from 618 to 752 hours) due to an increased in the number of cost type contracts projected within the next 3 years (from 34 to 41). Specific changes are described below: • Contracts which have no TOs or license fee recovery associated with them and provide for monthly billing are expected to increase by 4 contracts (from 18 to 22). • Three contracts which have TOs associated with them have no license fee recoverable (no change). • TOs associated with the 16 contracts with recoverable license fees are expected to increase by 1 (from 119 total TOs to 120 total TOs.) Also, due to the increased in the number of active cost type contracts (from 34 to 41), annual reporting costs increased (from $169,332 to $209,808) and estimated annual cost to the Government increased (from $273,178 to $337,869), notwithstanding an increase in the cost for professional effort from $274 to $279 per hour.

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Annual Cost to Federal Government: $337,869

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/31/2015

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