7 CFR Part 235 - State Administrative Expense (SAE) Funds

Forms and Documents

Document Name	Status
Form FNS-525 7 CFR Part 235 State Administrative Expense Funds (State Agencies) Form and Instruction	Modified
Change Justification Memo 0584-0067 FNS-525 December 15, 2025.docx Justification for No Material/Nonsubstantive Change	2025-12-15
Supporting Statement #0584-0067 SAE Part 235 Revised 12.16.22.docx Supporting Statement A	2022-12-16
Attachment F Estimate of the Information Collection Burden SAE Final.docx Supplementary Document	2022-12-16
Attachment E SAE Burden Chart Renewal.xlsx Supplementary Document	2022-12-16
Attachment B - 7 CFR Part 235.pdf Supplementary Document	2022-12-09
Attachment A - Child Nutrition Act - SAE Authorization.docx Supplementary Document	2022-12-09

IC Document Collections

IC ID	Document Title	Status
2963	7 CFR Part 235 State Administrative Expense Funds (State Agencies) Form and Instruction	Modified

ICR Details

OMB Control No: 0584-0067	ICR Reference No: 202512-0584-005
Status: Received in OIRA	Previous ICR Reference No: 202212-0584-001
Agency/Subagency: USDA/FNS	Agency Tracking No: 2022 Renewal
Title: 7 CFR Part 235 - State Administrative Expense (SAE) Funds
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 12/18/2025

	Requested	Previously Approved
Expiration Date	01/31/2026	01/31/2026
Responses	3,291	3,291
Time Burden (Hours)	6,306	6,306
Cost Burden (Dollars)	0	0

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Abstract: This information collection is required to administer and operate this program in accordance with the Child Nutrition Act. The program is administered at the State agency level. Reports submitted and records maintained include agreements, financial reports, and the maintenance of accounting records for State Administrative Funds (SAE). The USDA Food and Nutrition Service administers the Child Nutrition Programs (CNP). In this revision, FNS is revising the FNS-525 form to eliminate data fields which collect data that FNS can obtain through its financial data systems. FNS is submitting a non-substantive change request in order to upload the correct version of FNS-525 into ROCIS. FNS discovered that the version of the form that was uploaded as part of the last renewal was not the current version of the form. FNS is taking this opportunity to upload the correct version into ROCIS.

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Authorizing Statute(s): US Code: 42 USC 1776, 1779 Name of Law: Child Nutrition Act of 1966 (Sections 7 and 10)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 58479	09/27/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 77547	12/19/2022
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
7 CFR Part 235 State Administrative Expense Funds (State Agencies)	FNS-525	State Administrative Expense Funds Reallocation Report

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,291	3,291	0	0	0	0
Annual Time Burden (Hours)	6,306	6,306	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a revision of an information collection that is currently approved with 6,551 burden hours and 3,291 responses. In this revision, FNS revised the FNS-525 form to eliminate data fields from the form for the data that can be obtained from the FNS financial data systems. These revisions reduce the time that it takes to complete this form from 12 hours and 30 minutes to 2 hours and 15 minutes, depending on whether the State Agency is reporting how they have used their reallocated funds or is informing FNS that they are not requesting reallocated funds. This program change reduces the burden hours for this collection by 245 hours per year. The total number of responses for the collection remains unchanged. With this revision, FNS estimates that this collection will have 6,306 burden hours and 3,291 responses.

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Annual Cost to Federal Government: $13,359

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/18/2025

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