Placement and Transfer of Unaccompanied Children into ORR Care Provider Facilities

Forms and Documents

Document Name	Status
Form P-12B Bed Assignment and Capacity Overview Module (Form P-12B) Form and Instruction	New
Form P-12A Bed Configuration Module (Form P-12A) Form and Instruction	New
Form P-10B Placement Confirmation (Form P-10B) – Contractor Case Coordinator Form and Instruction	Unchanged
Form P-18 Notice of Administrative Review (Form P-18) Form	Unchanged
Form P-17 Influx Transfer Manual and Prescreen Criteria Review (Form P-17) Form and Instruction	Unchanged
Form P-16 Influx Transfer Manifest (Form P-16) Form and Instruction	Unchanged
Form P-15 Family Group Entity (Form P-15) Form and Instruction	Unchanged
Form P-10B Placement Confirmation (Form P-10B) – Grantee Case Manager Form and Instruction	Unchanged
Form P-10A Transfer Request (Form P-10A) – Contractor Case Coordinator Form and Instruction	Unchanged
Form P-14 ORR Transfer Notification - ORR Notification to ICE Chief Counsel of Transfer of Unaccompanied Child and Request to Change Address/Venue (Form P-14) Form and Instruction	Unchanged
Form P-13 Unaccompanied Child Profile (Form P-13) Form and Instruction	Unchanged
Form P-12C Program Entity (Form P-12C) Form and Instruction	Modified
Form P-11 Transfer Summary and Tracking (Form P-11) Form and Instruction	Unchanged
Form P-10A Transfer Request (Form P-10A) – Grantee Case Manager Form and Instruction	Unchanged
Form P-9B Medical Checklist for Influx Transfers (Form P-9B) Form and Instruction	Unchanged
Form P-9A Medical Checklist for Transfers (Form P-9A) Form and Instruction	Unchanged
Form P-8 Care Provider Checklist for Transfers to Influx Care Facilities (Form P-8) Form and Instruction	Unchanged
Form P-7 Unaccompanied Child Referral (Form P-7) Form and Instruction	Unchanged
Form P-5 Foster Care Placement Memo (Form P-5) Form and Instruction	Unchanged
Form P-4 Notice of Placement in a Restrictive Setting (Form P-4) Form and Instruction	Unchanged
Form P-2 Authorization for Medical, Dental, and Mental Health Care (Form P-2) Form and Instruction	Unchanged
Form P-1 Placement Authorization (Form P-1) Form and Instruction	Unchanged
Nonsub Memo_0970-0554_Placement and Transfer_007 _2023 08 30.docx Justification for No Material/Nonsubstantive Change	2023-08-30
Appendix A - P-10 Transfer Request Revisions.xlsx Supplementary Document	2023-08-09
Nonsub Memo_0970-0554_Placement and Transfer_004 _2023 08 08.docx Justification for No Material/Nonsubstantive Change	2023-08-09
Extension SSA Attachment A_0970-0554_Placement and Transfer_003_2023 04 24.docx Supplementary Document	2023-04-25
Extension SSA_0970-0554_Placement and Transfer_007_2023 08 30 CLEAN v3.docx Supporting Statement A	2023-08-30

IC Document Collections

IC ID	Document Title	Status
261944	Bed Assignment and Capacity Overview Module (Form P-12B) Form and Instruction	New
261943	Bed Configuration Module (Form P-12A) Form and Instruction	New
261526	Placement Confirmation (Form P-10B) – Contractor Case Coordinator Form and Instruction	Unchanged
256558	Notice of Administrative Review (Form P-18) Form	Unchanged
249643	Influx Transfer Manual and Prescreen Criteria Review (Form P-17) Form and Instruction	Unchanged
249642	Influx Transfer Manifest (Form P-16) Form and Instruction	Unchanged
249641	Family Group Entity (Form P-15) Form and Instruction	Unchanged
249640	Placement Confirmation (Form P-10B) – Grantee Case Manager Form and Instruction	Unchanged
249639	Transfer Request (Form P-10A) – Contractor Case Coordinator Form and Instruction	Unchanged
242799	ORR Transfer Notification - ORR Notification to ICE Chief Counsel of Transfer of Unaccompanied Child and Request to Change Address/Venue (Form P-14) Form and Instruction	Unchanged
242798	Unaccompanied Child Profile (Form P-13) Form and Instruction	Unchanged
242797	Program Entity (Form P-12C) Form and Instruction	Modified
242796	Transfer Summary and Tracking (Form P-11) Form and Instruction	Unchanged
242795	Transfer Request (Form P-10A) – Grantee Case Manager Form and Instruction	Unchanged
242794	Medical Checklist for Influx Transfers (Form P-9B) Form and Instruction	Unchanged
242793	Medical Checklist for Transfers (Form P-9A) Form and Instruction	Unchanged
242792	Care Provider Checklist for Transfers to Influx Care Facilities (Form P-8) Form and Instruction	Unchanged
242791	Unaccompanied Child Referral (Form P-7) Form and Instruction	Unchanged
242790	Foster Care Placement Memo (Form P-5) Form and Instruction	Unchanged
242789	Notice of Placement in a Restrictive Setting (Form P-4) Form and Instruction	Unchanged
242788	Authorization for Medical, Dental, and Mental Health Care (Form P-2) Form and Instruction	Unchanged
242787	Placement Authorization (Form P-1) Form and Instruction	Unchanged

ICR Details

OMB Control No: 0970-0554	ICR Reference No: 202308-0970-009
Status: Received in OIRA	Previous ICR Reference No: 202308-0970-004
Agency/Subagency: HHS/ACF	Agency Tracking No: ORR
Title: Placement and Transfer of Unaccompanied Children into ORR Care Provider Facilities
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 08/30/2023

	Requested	Previously Approved
Expiration Date	06/30/2026	06/30/2026
Responses	15,574,965	15,449,205
Time Burden (Hours)	7,659,395	7,639,035
Cost Burden (Dollars)	0	0

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Abstract: The Placement and Transfer of Unaccompanied Children into ORR Care Provider Facilities information collection contains 18 instruments that allow ORR place unaccompanied children referred to ORR by federal agencies into care provider facilities and to transfer children within the ORR care provider network as required by the Homeland Security Act (6 U.S.C. 279), the Trafficking Victims Protection Reauthorization Act of 2008 (8 U.S.C. 1232), and the Flores Settlement Agreement (No. CV85-4544-RJK (C.D. Cal. 1996)). The collection was last approved by OMB on June 12, 2023 and expires on June 30, 2026. ORR is proposing revisions to Form P-12. There are two currently approved variations of this form under this information collection: • P-12 UC Portal Capacity Report (UC Portal) • P-12 Program Entity (UC Path) ORR worked with the ACF Tech team to review the two current versions of the P-12 form and change them to become useable tools for both programs and ORR. As a result of this process, ORR extracted several sections of the UC Path version of P-12 (Program Entity) and nonsubstantively changed them by redesigning the user interface, rewording fields, and adding clarifying follow-up questions. As a result, the content on the P-12 form was split into three different tools: • The Bed Configuration Module (BCM) (Form P-12A) onboards programs into a digital representation of their facility and its unique floor plan, allowing them to set and edit groupings and rules per bed. It reformats existing data collections to understand program capacity in greater detail. • The Bed Assignment and Capacity Overview Module (BACOM) (Form P-12B) is tailored towards day-to-day operations and displays bed assignments and relevant child details from other approved forms all in one place. It digitizes and automates the bed placement recommendation workflow so it is informed by real-time data, instead of static emails and whiteboards. • The Program Entity (Form P-12C) will retain all fields that were not used to develop the BCM and BACOM except for the Event and SIR tables. Also, the dropdown options for “Record Type” and corresponding options for “Document Type” will be revised. ORR plans to incorporate these fields into its capacity management tools in the future, as additional work is completed to continue to modernize program management capabilities. We expect those changes to be nonsubstantive in nature, as well.

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Authorizing Statute(s): US Code: 8 USC 1232 Name of Law: Trafficking Victims Protection Reauthorization Act of 2008 (TVPRA)
   US Code: 6 USC 279 Name of Law: Homeland Security Act (HSA)
   PL: Pub.L. 113 - 4 1101(c) Name of Law: Violence Against Women Reauthorization Act of 2013
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 78973	12/23/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 26314	04/28/2023
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 22

IC Title	Form No.	Form Name
Authorization for Medical, Dental, and Mental Health Care (Form P-2)	P-2	Authorization for Medical, Dental, and Mental Health Care - UC Path Version
Bed Assignment and Capacity Overview Module (Form P-12B)	P-12B	Bed Assignment Capacity Overview Module
Bed Configuration Module (Form P-12A)	P-12A	Bed Configuration Module
Care Provider Checklist for Transfers to Influx Care Facilities (Form P-8)	P-8	Care Provider Checklist for Transfers to Influx Care Facilities
Family Group Entity (Form P-15)	P-15	Family Group Entity
Foster Care Placement Memo (Form P-5)	P-5	Long Term Foster Care Placement Memo
Influx Transfer Manifest (Form P-16)	P-16	Influx Transfer Manifest
Influx Transfer Manual and Prescreen Criteria Review (Form P-17)	P-17	Influx Transfer Manual and Prescreen Criteria Review
Medical Checklist for Influx Transfers (Form P-9B)	P-9B	Medical Checklist for Influx Transfers
Medical Checklist for Transfers (Form P-9A)	P-9A	Medical Checklist for Transfers
Notice of Administrative Review (Form P-18)	P-18, P-18s, P-18d, P-18p	Notice of Administrative Review ,   Notice of Administrative Review - Spanish ,   Notice of Administrative Review - Dari ,   Notice of Administrative Review - Pashto
Notice of Placement in a Restrictive Setting (Form P-4)	P-4, P-4 (ESP), P-4 (PRS), P-4 (PUS)	Notice of Placement in a Restrictive Setting (English) ,   Notice of Placement in a Restrictive Setting (Spanish) ,   Notice of Placement in a Restrictive Setting (Dari) ,   Notice of Placement in a Restrictive Setting (Pashto)
ORR Transfer Notification - ORR Notification to ICE Chief Counsel of Transfer of Unaccompanied Child and Request to Change Address/Venue (Form P-14)	P-14	ORR Transfer Notification - UC Path Version
Placement Authorization (Form P-1)	P-1	Placement Authorization - UC Path Version
Placement Confirmation (Form P-10B) – Contractor Case Coordinator	P-10B	Placement Confirmation
Placement Confirmation (Form P-10B) – Grantee Case Manager	P-10B	Placement Confirmation
Program Entity (Form P-12C)	P-12C, P-12	Program Entity ,   UC Portal Capacity Report (Form P-12) - UC Portal
Transfer Request (Form P-10A) – Contractor Case Coordinator	P-10A	Transfer Request
Transfer Request (Form P-10A) – Grantee Case Manager	P-10A	Transfer Request
Transfer Summary and Tracking (Form P-11)	P-11	Transfer Summary and Tracking - UC Path Version
Unaccompanied Child Profile (Form P-13)	P-13, P-13	UC Profile - UC Portal ,   Add New UC (Form P-13) - UC Path
Unaccompanied Child Referral (Form P-7)	P-7, P-7	UC Referral ,   Intakes Placement Checklist - PDF

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	15,574,965	15,449,205	0	125,760	0	0
Annual Time Burden (Hours)	7,659,395	7,639,035	0	20,360	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This request is to revise the Program Entity (Form P-12) and includes nonsubstantive changes, including adjustments to burden estimates. Updates are outlined in section A15 of the supporting statement A.

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Annual Cost to Federal Government: $12,098,199

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/30/2023

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