Generic Clearance for the Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process

Forms and Documents

Document Name	Status
Attachment B - Public Comment Feedback.xlsx Supplementary Document	2020-12-29
Attachment A - Submission Template for CCWIS Gen IC Final.docx Supplementary Document	2020-12-29
CCWIS Generic Clearance Supporting Statement_final 12.23.20.docx Supporting Statement A	2020-12-29

IC Document Collections

IC ID	Document Title	Status
245132	CCWIS Self-Assessment – Administration Other-Self-Assessm	New
245131	CCWIS Self-Assessment – Foster Care and Service Provider Management Other-Self Assessm	New
245130	CCWIS Self-Assessment – Adoption Other-Self-Assessm	New
245129	CCWIS Self-Assessment – Case Management Other-Self-Assessm	New
245128	CCWIS Self-Assessment – Investigation Other-Self-Assessm	New
245127	CCWIS Self-Assessment – Intake Other-Self-Assessm	New

ICR Details

OMB Control No:	ICR Reference No: 202012-0970-017
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: HHS/ACF	Agency Tracking No:
Title: Generic Clearance for the Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 01/04/2021

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	880	0
Time Burden (Hours)	9,900	0
Cost Burden (Dollars)	909,612	0

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Abstract: The Children’s Bureau (CB), Administration for Children and Families (ACF), U.S. Department of Health and Human Services (HHS), is proposing to establish a new overarching generic clearance to collect information to assess regulatory requirements of title IV-E agencies’ CCWIS and ensure that the CCWIS is utilized for purposes consistent with the efficient, economical, and effective administration of the title IV-B and IV-E plans per 45 CFR 1355.52(a). Flexibility is needed to support title IV-E agencies use of Technical Assistance (TA) tools quickly and in direct response to emerging technology needs and changing program requirements. This generic clearance will allow CB to pilot tools and provide support to IV-E agencies who choose to use them. Continuous feedback and ongoing dialogue will assist IV-E agencies in building capacity and identifying risk areas as technology systems are developed. The pilot process of using the TA tools will support improvement efforts and ultimately inform the development of a future CCWIS compliance review process.

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Authorizing Statute(s): US Code: 42 USC 674(a)(3)(C) and (D) Name of Law: Social Security Act (title IV–E)
   US Code: 42 USC 674(c) Name of Law: Social Security Act (title IV–E)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 34637	06/05/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 86936	12/31/2020
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 6

IC Title	Form No.	Form Name
CCWIS Self-Assessment – Intake
CCWIS Self-Assessment – Investigation
CCWIS Self-Assessment – Case Management
CCWIS Self-Assessment – Adoption
CCWIS Self-Assessment – Foster Care and Service Provider Management
CCWIS Self-Assessment – Administration

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	880	0	0	880	0	0
Annual Time Burden (Hours)	9,900	0	0	9,900	0	0
Annual Cost Burden (Dollars)	909,612	0	0	909,612	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a request for a new overarching generic clearance.

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Annual Cost to Federal Government: $63,112

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/04/2021

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