Personal Responsibility Education Program (PREP) Performance Measures and Adulthood Preparation Subjects (PMAPS)

Forms and Documents

Document Name	Status
PMAPS NonSub Change Request Memo_final.docx Justification for No Material/Nonsubstantive Change	2020-12-28
NonSub Change Request_PREP PMAPS_August 2020.docx Justification for No Material/Nonsubstantive Change	2020-08-10
Appendix A_60 Day FRN_PREP PMAPS Revision 2020_0970-0497_2.28.20.pdf Supplementary Document	2020-04-29
Memo - PREP PMAPS NonSub Change Request_07_29_19_final.docx Justification for No Material/Nonsubstantive Change	2019-07-29
Appendix B_Consent letters and forms_clean_FOOTER_030117.docx Supplementary Document	2017-04-03
PMAPS_SSB_clean_122120.docx Supporting Statement B	2020-12-28
PMAPS_SSA_clean_122120.docx Supporting Statement A	2020-12-28

IC Document Collections

IC ID	Document Title	Status
223555	Performance Measure Data Report Form (Instrument 4) Other-Data Entry Form	Modified
223554	Performance Measures Data Report Form - Grantees (Instrument 3) Other-Data Entry Form	Modified
223552	Exit Survey (Instrument 2) Other-Survey	Unchanged
223549	Entry Survey (Instrument 1) Other-Survey	Unchanged

ICR Details

OMB Control No: 0970-0497	ICR Reference No: 202012-0970-016
Status: Received in OIRA	Previous ICR Reference No: 202008-0970-006
Agency/Subagency: HHS/ACF	Agency Tracking No: OPRE
Title: Personal Responsibility Education Program (PREP) Performance Measures and Adulthood Preparation Subjects (PMAPS)
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 12/29/2020

	Requested	Previously Approved
Expiration Date	06/30/2023	06/30/2023
Responses	204,731	204,793
Time Burden (Hours)	43,069	44,367
Cost Burden (Dollars)	0	0

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Abstract: The approved PREP PMAPS information collection includes (1) grantee-, provider-, and program-level measures of PREP program structure and delivery, and (2) measures grantees collect through participant entry and exit surveys. OMB originally approved the information collection in April 2017 and approved a request for a data collection extension in June 2020. In August 2020, OMB approved a nonsubstantive change request for Instruments 3 and Instrument 4. The changes included adding items that addressed the extent to which the COVID-19 public health emergency resulted in interruptions in programming or in providers shifting their mode of program delivery and/or their collection of youth participant entry and exit surveys. Because the recently approved changes assessed the extent to which COVID immediately impacted program delivery and data collection during the 2019-2020 reporting period, they are not all relevant for the next round of data submission. ACF would like to remove some questions and revise others to understand the extent to which grantees’ responses to the COVID-19 public health emergency have persisted or changed as grantees have adjusted to continued operations during a pandemic. In addition, the ACF Office of Grants Management has requested us to replace the term “subawardee” with the term “subrecipient” in all performance measures data collection documents. As a result, ACF requests approval for nonsubstantive revisions to Instruments 3 and 4. The proposed changes will reduce the burden for respondents. In addition, we have revised the burden table to reflect minor changes in the numbers of PREP grantees and subrecipients. The combination of these changes decreases the expected annual burden.

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Authorizing Statute(s): PL: Pub.L. 114 - 10 215 Name of Law: Medicare Access and CHIP Reauthorization Act of 2015
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 11995	02/28/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 23967	04/30/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Entry Survey (Instrument 1)
Exit Survey (Instrument 2)
Performance Measures Data Report Form - Grantees (Instrument 3)
Performance Measure Data Report Form (Instrument 4)

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	204,731	204,793	0	0	-62	0
Annual Time Burden (Hours)	43,069	44,367	0	0	-1,298	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The proposed changes to Instruments 3 and 4 will reduce the burden for respondents. In addition, we have revised the burden table to reflect minor changes in the numbers of PREP grantees and subrecipients. The combination of these changes decreases the expected annual burden.

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Annual Cost to Federal Government: $484,477

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/29/2020

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