Science, Mathematics and Research for Transformation (SMART) Scholarship Program

Forms and Documents

Document Name	Status
Form DD-3067-14 DD-3067-14 – SMART Notice of Withdrawal Form and Instruction	New
Form DD-3067-1 Award Change Requests (DD-3067-1, DD-3067-3, DD-3067-4, DD-3067-8, DD-3067-9, DD-3067-11, DD-3067-13, DD-3067-15) Form and Instruction	New
Form DD-3067-7 DD-3067-7 – SMART Phase 1 Annual Report Form and Instruction	New
Form DD-3067-2 SMART Service Agreement/Handbook Packages (DD-3067-2, DD-3067-6, DD-3067-12) Form and Instruction	New
SMART Program DRAFT PIA_7.29.2019.pdf Supplementary Document	2019-07-31
0704-0466_SS-A_7.31.19.DOCX Supporting Statement A	2019-07-31
EMAIL Award Notification.docx Supplementary Document	2019-07-29
DUSDA 14_20190516.doc Supplementary Document	2019-07-29
SMART_SSN Justification Approval Memo_signed.pdf Supplementary Document	2019-07-29

IC Document Collections

IC ID	Document Title	Status
237134	DD-3067-14 – SMART Notice of Withdrawal Form and Instruction	New
237133	Award Change Requests (DD-3067-1, DD-3067-3, DD-3067-4, DD-3067-8, DD-3067-9, DD-3067-11, DD-3067-13, DD-3067-15) Form and Instruction	New
237132	DD-3067-7 – SMART Phase 1 Annual Report Form and Instruction	New
237131	SMART Service Agreement/Handbook Packages (DD-3067-2, DD-3067-6, DD-3067-12) Form and Instruction	New
191319	Science, Mathematics and Research for Transformation (SMART) Scholarship Program Other-Screenshots	Modified

ICR Details

OMB Control No: 0704-0466	ICR Reference No: 201907-0704-007
Status: Active	Previous ICR Reference No: 201606-0704-005
Agency/Subagency: DOD/DODDEP	Agency Tracking No:
Title: Science, Mathematics and Research for Transformation (SMART) Scholarship Program
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/14/2019
	Date Received in OIRA: 07/31/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2022	36 Months From Approved	09/30/2019
Responses	10,750	0	5,875
Time Burden (Hours)	129,225	0	30,200
Cost Burden (Dollars)	936,882	0	218,950

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Abstract: The DoD Science, Mathematics and Research for Transformation (SMART) Scholarship Program, is part of the National Defense Education Program. SMART is fully funded by the DoD and is designed to increase the number of new civilian science, technology, engineering, and mathematics (STEM) entrants to the DoD. Additionally, the SMART Program develops and retains current DoD civilian STEM employees that are critical to the national security functions of the Department of Defense and are needed in the Department of Defense workforce. SMART awards scholarships, ranging from 1.5 to 5 years, to undergraduate and graduate level students pursuing a degree in one of 21 technical disciplines. Upon graduation, scholars fulfill a service commitment with the DoD facility that nominated the scholar for an award (the sponsoring facility, or SF).

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Authorizing Statute(s): US Code: 10 USC 2192a Name of Law: Science, Mathematics and Research for Transformation (SMART) Defense Education Program
   US Code: 5 USC 3304 Name of Law: Competitive service examinations
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 23536	05/22/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 36592	07/29/2019
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
Science, Mathematics and Research for Transformation (SMART) Scholarship Program
DD-3067-7 – SMART Phase 1 Annual Report	DD-3067-7	Science, Mathematics & Research for Transformation (SMART) Scholarship Phase 1 Annual Report
SMART Service Agreement/Handbook Packages (DD-3067-2, DD-3067-6, DD-3067-12)	DD-3067-2, DD-3067-6, DD-3067-12	Science, Mathematics & Research for Transformation (SMART) Scholarship Educational Work Plan ,   Science, Mathematics & Research for Transformation (SMART) Scholarship Participant Information Verification ,   SCIENCE, MATHEMATICS, AND RESEARCH FOR TRANSFORMATION (SMART) SCHOLARSHIP-FOR-SERVICE PROGRAM SERVICE AGREEMENT
Award Change Requests (DD-3067-1, DD-3067-3, DD-3067-4, DD-3067-8, DD-3067-9, DD-3067-11, DD-3067-13, DD-3067-15)	DD-3067-8, DD-3067-9, DD-3067-13, DD-3067-15, DD-3067-1, DD-3067-3, DD-3067-4, 3067-11	Science, Mathematics & Research for Transformation (SMART) Scholarship Award Length Change Approval ,   Science, Mathematics & Research for Transformation (SMART) Scholarship Foreign Travel Notification ,   Science, Mathematics & Research for Transformation (SMART) Scholarship Internship Report for Recruitment Participants ,   Science, Mathematics & Research for Transformation (SMART) Scholarship Recruitment Internship Request ,   Science, Mathematics & Research for Transformation (SMART) Scholarship Recruitment Site Visit Request ,   SCIENCE, MATHEMATICS, AND RESEARCH FOR TRANSFORMATION (SMART) SERVICE AGREEMENT AMENDMENT REQUEST ,   SCIENCE, MATHEMATICS, AND RESEARCH FOR TRANSFORMATION (SMART) SERVICE AGREEMENT AMENDMENT REQUEST ,   Science, Mathematics & Research for Transformation (SMART) Scholarship Revised Degree Completion Plan
DD-3067-14 – SMART Notice of Withdrawal	DD-3067-14	Science, Mathematics & Research for Transformation (SMART) Scholarship Notice of Withdrawal

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	10,750	5,875	0	4,875	0	0
Annual Time Burden (Hours)	129,225	30,200	0	99,025	0	0
Annual Cost Burden (Dollars)	936,882	218,950	0	717,932	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Cutting Redundancy

Short Statement: The number of respondents has decreased from 4,300 to 2,800. At the previous approval, the number of respondents was improperly estimated and did not reflect that respondents may complete some or all the forms.The time and cost burden have increased. The SMART program office has reevaluated the estimated time to complete the forms and estimated wages of respondents. Since the last OMB review in 2016, the estimated burden hours have increased from 30,200 to 129,225. The cost burden has increased from $218,950.00 to $$936,881.25.

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Annual Cost to Federal Government: $1,611,721

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/31/2019

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