The School District Review Progrram

School District Review Program
Respondent Guide
Instructions for Using the Submission Log and the Geographic Update Partnership
Software (GUPS)
Revised August 2018

Suitland Unified
School District

Silver Hill
Unified School
District

U.S. Department of Commerce
Economic and Statistics Administration
U.S. CENSUS BUREAU

census.gov

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Table of Contents
Paperwork Reduction Act Statement
Introduction
A

School District Review Program

B

Mapping Coordinator Responsibilities

C

Types of School District Boundary Changes

D

Guidance for Boundary Corrections

PART 1:

School District Review Program (SDRP)

CHAPTER 1: Overview
1.1

SDRP Timetable

1.2

GUPS Application and Shapefiles

1.3

SDRP and GUPS Help

1.4

SDRP Annotation Phase Materials

1.5

Description and Use of Listing Files Provided

1.5.1 Listings
1.6

Inventory and Grade Range File (All States)

1.6.1 Grade Ranges
1.6.2 Official School District Names
1.6.3 How Do I Submit Inventory and Grade Range Changes?
1.6.4 County Coverage File (All States)
1.6.5 SD/GEO Relationship File (Limited States)
1.6.6 Legal Entity Coextensive File (Limited States)
1.6.7 How Do I Make Corrections to the “County Coverage”, “Relationship” and/or
“Legal Entity Coextensive” Files?
PART 2:

How to Use Tigerweb

CHAPTER 2: TIGERweb Map Viewer for SDRP 7
2.1

Getting Started with TIGERweb

2.2

Available Map Layers

2.3

Selecting a Map Layer

2.4

TIGERweb Tools and Functions

PART 3:

How to Use SDRP Submission Log

CHAPTER 3: SDRP Submission Log
3.1

Purpose

3.2

School District Name Change

3.3

Grade Range Change

3.4

LEA Code Change

3.5

Simple Consolidation (School District with New Name and New LEA Code)

3.6

Simple Dissolution (into Existing District)

3.7

Filling Out the Narrative/Description Field

PART 4:

How to Use GUPS

CHAPTER 4: Getting Started
4.1

GUPS Hardware and System Requirements

4.2

How to Install GUPS

CHAPTER 5: GUPS Basics
5.1

Using GUPS (GUPS Basics and Map Management)

5.2

How to Start a New Project from the Census Website

5.3

Making SDRP Updates in GUPS

5.4

Adding a Linear Feature

5.5

Deleting a Linear Feature

5.6

Making Boundary Corrections Using Whole Faces

5.7

Making Boundary Corrections from Adjacent Counties

5.8

Complex Consolidation

5.9

Complex Dissolution

5.10

Forming a New District

5.11

How to Use the GUPS Interface

5.11.1 The GUPS Main Page
5.11.2 Table of Contents and Map View

5.11.2.1

Managing the Map View from Within the Table of Contents

5.11.2.2

Manage Layer Visibility

5.11.2.3

Reorder Data Layers

5.11.2.4

Expand/Contract Table of Contents Menus

5.11.2.5

Set Layer Symbology

5.11.2.6

Change Label Display

5.11.2.7

Using the Table of Contents Toolbar to Manage Layers

5.12

Menu & Toolbars

5.13

How to Import User-Provided Data into GUPS

5.13.1 The Add Data Toolbar
5.13.2 How to Upload User-Provided Data Layers
5.13.3 Changing Working Directory and Cleaning GUPS Data
5.13.4 Changing the Working Directory
5.13.5 Cleaning GUPS Data
5.13.6 Modify Area Feature Tool
5.14

How to Import a Shared ZIP Shapefile

5.15

How to Use GUPS Review and Validation Tools

5.15.1 Using the SDRP Criteria Review Tool
5.15.1.1

Grade Range Overlap Error

5.15.1.2

Grade Range Coverage Gap Error - Incorrect Attributes

5.15.1.3
Coverage

Grade Range Coverage Gap Error - Missing School District Geography

5.15.1.4

Partially Dissolved School District Error

5.15.1.5

Informational Warning - School District Has Less Than 10 Faces

5.15.1.6

Non-contiguous Entities

5.15.1.7

Multiple SCSD to ELSD

5.15.2 Geography Review Tool
5.15.3 Review Change Polygons Tool
5.16

How to Export ZIP Files to Share and Submit

5.16.1 How to Export a File to Share with Another Participant
5.16.2 How to Export a File for Submission to the Census Bureau
PART 5:

Submitting Your Files to the Cenus Bureau through SWIM

CHAPTER 6: How to Transmit Files Using SWIM
Appendices
Appendix A Data Dictionary and Record Layout for Listings
A1

Listings Data Dictionary/Record Layout

A2

Data Dictionary for the School District Inventory and Grade Range File

A3

Record Layout for the School District Inventory and Grade Range File

A4

Data Dictionary for the County Coverage File

A5

Record Layout for the County Coverage File

A6

Data Dictionary for the Coextensive Coverage File

A7

Record Layout for the Coextensive Coverage File

A8

Data Dictionary for the School District to Geography Relationship File

A9

Record Layout for the School District to Geography Relationship File

Appendix B Appendix for Pseudo School Districts
Appendix C MTFCC Descriptions
Appendix D Standard Street Type Abbreviations