National Electronic Health Records Survey (NEHRS)

Forms and Documents

Document Name	Status
NEHRS Supplement - NonRespondents Form and Instruction	Unchanged
NEHRS Supplement - Non-Electronic Respondents Form and Instruction	Unchanged
NEHRS Supplement - Electronic Respondents Form and Instruction	Unchanged
NATIONAL ELECTRONIC HEALTH RECORDS SURVEY (NEHRS) Form and Instruction	Modified
Att A - Changes to 2017 NEHRS 061118.docx Supplementary Document	2018-06-14
Nonsubstantive Change 061218.doc Justification for No Material/Nonsubstantive Change	2018-06-14
Att D - 2018 NEHRS Letters 061118.docx Supplementary Document	2018-06-14
Att L Consultants.docx Supplementary Document	2017-06-09
Att M - IRB Approval Letter.docx Supplementary Document	2017-06-09
Att K3-Supp Phone Script (Non-Resp)- nonresp.docx Supplementary Document	2017-07-14
Att K2 - Supp Phone Script - nonhie.docx Supplementary Document	2017-07-14
Att K1 - Supp Phone Script - hie.docx Supplementary Document	2017-07-14
Att J - 2017 NEHRS Phone Script.docx Supplementary Document	2017-06-09
Att I2 - QuickStats.pdf Supplementary Document	2017-06-09
Att I1 - NCHS Data brief.pdf Supplementary Document	2017-06-09
Att H2 - Supp Letters - non-resp.docx Supplementary Document	2017-07-14
Att H1 - Supp Letters - resp.docx Supplementary Document	2017-07-14
Att G- 2017 NEHRS Letters.docx Supplementary Document	2017-07-14
Att D - Proposed Changes to the NEHRS.pdf Supplementary Document	2017-06-09
Att B2 - Federal Register Public Comment.docx Supplementary Document	2017-06-09
Att B1 - 60-day Federal Register Notice.pdf Supplementary Document	2017-06-09
Att A - Applicable Laws and Regulations.pdf Supplementary Document	2017-06-09
SS-B NEHRS 14July2017.doc Supporting Statement B	2017-07-14
SS-A NEHRS 14July2017.doc Supporting Statement A	2017-07-14
Attachment B - Changes to 2016 NEHRS.pdf Supplementary Document	2016-01-13
Attachment C - 2016 NEHRS Letters.pdf Supplementary Document	2016-01-13
Nonsubstantive Change 11192015.doc Supplementary Document	2016-01-13
Nonsubstantive Change_120914.doc Justification for No Material/Nonsubstantive Change	2015-01-27

IC Document Collections

IC ID	Document Title	Status
227142	NEHRS Supplement - NonRespondents Form and Instruction	Unchanged
227141	NEHRS Supplement - Non-Electronic Respondents Form and Instruction	Unchanged
227140	NEHRS Supplement - Electronic Respondents Form and Instruction	Unchanged
227139	NATIONAL ELECTRONIC HEALTH RECORDS SURVEY (NEHRS) Form and Instruction	Modified

ICR Details

OMB Control No: 0920-1015	ICR Reference No: 201806-0920-007
Status: Historical Active	Previous ICR Reference No: 201705-0920-013
Agency/Subagency: HHS/CDC	Agency Tracking No: 0920-1015
Title: National Electronic Health Records Survey (NEHRS)
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 06/25/2018
	Date Received in OIRA: 06/15/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2020	07/31/2020	07/31/2020
Responses	13,736	0	13,736
Time Burden (Hours)	6,295	0	6,295
Cost Burden (Dollars)	0	0	0

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Abstract: The National Center for Health Statistics (NCHS) requests approval for a Reinstatement with Change for the National Ambulatory Medical Care Survey (NAMCS) National Electronic Health Records Survey (NEHRS). The name of the collection is being changed from NAMCS-NEHRS to NEHRS and data will be collected directly from a sample of office-based physician respondents through a self-administered web questionnaire, self-administered paper questionnaire or telephone interview. NEHRS will collect information on physicians’ electronic health record (EHR) systems and other physician and practice characteristics. The survey content has expanded to include more detailed questions on health information exchange, unintended consequences of using EHRs, and advanced payment models associated with using EHRs.

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Authorizing Statute(s): US Code: 42 USC 242k Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 64155	09/19/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 27256	06/14/2017
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
NATIONAL ELECTRONIC HEALTH RECORDS SURVEY (NEHRS)	n/a, n/a	2018 NEHRS Questionnaire ,   CATI Option for the 2018 NEHRS Questionnaire
NEHRS Supplement - Non-Electronic Respondents	NA	NEHRS Supplement - Non-Electronic Respondents
NEHRS Supplement - NonRespondents	NA	NEHRS Supplement - Non-Respondents
NEHRS Supplement - Electronic Respondents	NA	NEHRS Supplement - Electronic Respondents

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	13,736	13,736	0	0	0	0
Annual Time Burden (Hours)	6,295	6,295	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $1,043,887

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Yes

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/15/2018

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