Student Support Services Annual Performance Report

Forms and Documents

Document Name	Status
Student Support Services Annual Performance Report Form	Modified
Student Support Service APR Comments and Responses 4-20-17.docx Supplementary Document	2017-04-24
1840-0525Student Support Service APR Comments and Responses 2-16-17.docx Supplementary Document	2017-02-22
disclosure_statement FINAL-UB.docx Supplementary Document	2016-07-25
SSS 2016 - APR Supporting Statement Final 4-21-2017.doc Supporting Statement A	2017-04-24

IC Document Collections

IC ID	Document Title	Status
21868	Student Support Services Annual Performance Report Form	Modified

ICR Details

OMB Control No: 1840-0525	ICR Reference No: 201607-1840-003
Status: Historical Active	Previous ICR Reference No: 201409-1840-001
Agency/Subagency: ED/OPE	Agency Tracking No:
Title: Student Support Services Annual Performance Report
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/12/2017
	Date Received in OIRA: 03/09/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2020	36 Months From Approved	08/31/2017
Responses	1,072	0	1,027
Time Burden (Hours)	16,348	0	15,405
Cost Burden (Dollars)	0	0	0

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Abstract: Student Support Services (SSS) program grantees must submit the Annual Performance Report (APR) annually. The reports are used to evaluate grantees' performance for substantial progress, respond to GPRA requirements, and award prior experience points at the end of each project (budget) period. The Department also aggregates the data to provide descriptive information on the projects and to analyze the impact of the (SSS) Program on the academic progress of participating students. The revisions to the APR are as follows Field 6b IPEDS Unit ID is the primary source for data on colleges, universities, and technical and vocational postsecondary institutions in the United States, Section I, Part 3 Competitive Preference Priorities is a collection of supporting data of the interventions proposed during the Student Support Services grant competition, Field 38 Participant’s Case Number is a TRIO generated number to be used as a “match key” to ensure accuracy and consistency in reporting; data for that field can be downloaded from the SSS APR Web site and Field 39 Deceased participant status which allows respondents to report on deceased participants.

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Authorizing Statute(s): PL: Pub.L. 102 - 325 402E Name of Law: Higher Education Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 49965	07/29/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 13098	03/09/2017
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Student Support Services Annual Performance Report	N/A	N/A

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,072	1,027	0	0	45	0
Annual Time Burden (Hours)	16,348	15,405	0	0	943	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: There is an additional hour burden caused by the increase in respondents. Also, Section I, Part 3 Competitive Preference Priorities is a collection of supporting data of the interventions proposed during the Student Support Services grant competition. Field 39 Deceased participant status is for reporting on those current or prior year participants who by the time the APR is submitted are deceased. Both fields require an additional burden but allow respondents to report on interventions proposed and deceased participants. Field 6b IPEDS Unit ID is the primary source for data on colleges, universities, and technical and vocational postsecondary institutions in the United States. Field 38 Participant’s Case Number is a TRIO generated number to be used as a “match key” to ensure accuracy and consistency in reporting; data for that field can be downloaded from the SSS APR Web site. There is no additional hour burden associated with collecting information for either of these new fields.

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Annual Cost to Federal Government: $265,561

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/09/2017

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