Defense Federal Acquisition Regulation Supplement (DFARS) Business Systems-Definition and Administration; DFARS 234, Earned Value Management Systems

Forms and Documents

Document Name	Status
0704-0479_Supporting_Statement_2015_V2.doc Supporting Statement A	2015-09-25

IC Document Collections

IC ID	Document Title	Status
197135	Defense Federal Acquisition Regulation Supplement (DFARS) Business Systems-Definition and Administration; DFARS 234, Earned Value Management Systems Other-DFARS Clause	Modified

ICR Details

OMB Control No: 0704-0479	ICR Reference No: 201506-0704-004
Status: Historical Active	Previous ICR Reference No: 201205-0704-003
Agency/Subagency: DOD/DODDEP	Agency Tracking No:
Title: Defense Federal Acquisition Regulation Supplement (DFARS) Business Systems-Definition and Administration; DFARS 234, Earned Value Management Systems
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 09/25/2015
	Date Received in OIRA: 06/23/2015
Terms of Clearance: This collection is approved based on the revised materials provided by the Department.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2018	36 Months From Approved	09/30/2015
Responses	12	0	8,928
Time Burden (Hours)	8,112	0	357,120
Cost Burden (Dollars)	518,600	0	0

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Abstract: This request establishes a new information collection requirement. DoD is amending DFARS to add a contract clause requiring contractors to respond to initial and final determinations of deficiencies in the contractor's business systems. This request addresses information required to respond to deficiencies in a contractor's Earned Value Management System (EVMS). The requirement of the rule will apply to entities contractually required to maintain a EVMS.

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Authorizing Statute(s): US Code: 41 USC 421 Name of Law: null
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 9445	02/23/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 27295	05/13/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Defense Federal Acquisition Regulation Supplement (DFARS) Business Systems-Definition and Administration; DFARS 234, Earned Value Management Systems

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	12	8,928	0	0	-8,916	0
Annual Time Burden (Hours)	8,112	357,120	0	0	-349,008	0
Annual Cost Burden (Dollars)	518,600	0	0	0	518,600	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The revised estimate is significantly lower than the 2011 estimate. A reassessment of the 2011 estimate indicates it may have inadvertently included the processing time associated with reviews where there was no finding of a significant deficiency. When no significant deficiencies are found during an EVMS review, the ACO will notify the contractor, in writing, that the contractor's earned value management system is acceptable and approved. In these cases, the ACO would not issue an initial determination that requires a written response from the contractor. The 2011 estimate was the first submission for this clearance, and historical information was not available for use at that time. The data set used for this renewal estimate reflects the average number of EVMS system reviews held annually for FY 2012 through FY 2014.

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Annual Cost to Federal Government: $204,065

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/23/2015

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