Defense Federal Acquisition Regulation Supplement (DFARS) Part 217, Special Contracting Methods, and related clauses at 252.217

Forms and Documents

Document Name	Status
0704-0214_Supporting Statement-2015 (1-8-2015).docx Supporting Statement A	2015-01-09

IC Document Collections

IC ID	Document Title	Status
5301	Defense Federal Acquisition Regulation Supplement (DFARS) Part 217, Special Contracting Methods, and related clauses at 252.217 Other-DFARS Clauses	Modified

ICR Details

OMB Control No: 0704-0214	ICR Reference No: 201501-0704-001
Status: Historical Active	Previous ICR Reference No: 201112-0704-010
Agency/Subagency: DOD/DODDEP	Agency Tracking No:
Title: Defense Federal Acquisition Regulation Supplement (DFARS) Part 217, Special Contracting Methods, and related clauses at 252.217
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/09/2015
	Date Received in OIRA: 01/09/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/28/2018	36 Months From Approved	02/28/2015
Responses	102,139	0	88,091
Time Burden (Hours)	886,703	0	759,598
Cost Burden (Dollars)	33,513,791	0	28,904,370

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Abstract: DFARS Part 217 prescribes policies and procedures for acquiring supplies and services by special contracting methods. This information collection is required to identify sources of supply to enhance the competition, verify that a contractor under a Master Agreement is adequately insured, and evaluate requests for reimbursement for lost or damaged property for which the Government is liable, and evaluate proposals for "over and above" work under existing contracts.

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Authorizing Statute(s): US Code: 41 USC 421 Name of Law: null
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 63607	10/24/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 870	01/07/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Defense Federal Acquisition Regulation Supplement (DFARS) Part 217, Special Contracting Methods, and related clauses at 252.217

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	102,139	88,091	0	0	14,048	0
Annual Time Burden (Hours)	886,703	759,598	0	0	127,105	0
Annual Cost Burden (Dollars)	33,513,791	28,904,370	0	0	4,609,421	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The estimated hours have increased from the 2011 estimate by approximately 127,105 hours. This change in burden reflects the use of FPDS data for fiscal years 2010 through 2013 and adjustments made to the average hours per response for requirements under DFARS 252.217-7026 and 217.75. First, under DFARS 217.74, Undefinitized Contract Actions (UCAs), paragraph 217.7404-3(b), the estimated number of respondents increased, based on FPDS data. The number of respondents and the total number of responses increased from our last estimate as a result of adding UCAs for foreign military sales (FMS) and purchases at, or below, the simplified acquisition threshold (SAT) to the estimate. Second, under DFARS 217.75, the total number of respondents increased and the estimated time to submit required data to the contracting officer (average hours per response) also increased to 16 hours from 2 hours previously estimated. Third, under 252.217-7026, we reduced the average hours per response from 24 hours to 16 hours because we estimated that approximately 50% of the contracts awarded are for non-complex, repetitive acquisitions where the contracting officer may not require the successful offeror to submit its list of sources of supplies per DFARS 217.7303(a)(2) and (a)(4). Finally, we reduced the cost per hour rates used in this estimate by excluding locality pay, which had been used in the prior estimates.

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Annual Cost to Federal Government: $25,839,113

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/09/2015

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