NRC Form 445, Request for Approval of Official Foreign Travel

Forms and Documents

Document Name	Status
Form NRC Form 445 NRC Form 445, Request for Approval of Official Foreign Travel Form and Instruction	Modified
Final SS - NRC Form 445.doc Supporting Statement A	2014-10-16

IC Document Collections

IC ID	Document Title	Status
33493	NRC Form 445, Request for Approval of Official Foreign Travel Form and Instruction	Modified

ICR Details

OMB Control No: 3150-0193	ICR Reference No: 201410-3150-007
Status: Historical Active	Previous ICR Reference No: 201110-3150-003
Agency/Subagency: NRC	Agency Tracking No:
Title: NRC Form 445, Request for Approval of Official Foreign Travel
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/19/2014
	Date Received in OIRA: 10/21/2014
Terms of Clearance: In accordance with 5 CFR 1320, the information collection is approved for three years.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2017	36 Months From Approved	12/31/2014
Responses	20	0	50
Time Burden (Hours)	40	0	50
Cost Burden (Dollars)	0	0	0

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Abstract: Form 445, "Request for Approval of Foreign Travel," is supplied by consultants, contractors, and NRC invited travelers who must travel to foreign countries in the course of conducting business for the NRC. In accordance with 48 CFR 20, "NRC Acquisition Regulation," contractors traveling to foreign countries are required to complete this form. The information requested includes the name of the Office Director/Regional Administrator or Chairman, as appropriate, the traveler's identifying information, purpose of travel, listing of the trip coordinators, other NRC travelers and contractors attending the same meeting, and a proposed itinerary.

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Authorizing Statute(s): PL: Pub.L. 83 - 703 1-311 Name of Law: Atomic Energy
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 37781	07/02/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 62210	10/16/2014
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
NRC Form 445, Request for Approval of Official Foreign Travel	NRC Form 445	Request for Approval of Official Foreign Travel

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	20	50	0	0	-30	0
Annual Time Burden (Hours)	40	50	0	0	-10	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The overall burden for completing NRC Form 445 has decreased by 10 burden hours from 50 hours to 40 hours. The reason for the change is due to both a downward adjustment in the number of respondents (from 50 to 20 respondents), and an increase in the per-respondent time needed to complete the form (from 1 hour to 2 hours per form). In this request, the NRC has made a few updates to the form. These updates became necessary to identify the actual authorizing official (e.g., Deputy Director, not Director) and ensure that the traveler has the necessary documentation needed to return to the U.S. at the conclusion of the trip. The revisions also capture more useful information regarding the traveler's passport and the dates of travel. Lastly, the traveler's signature block was repurposed to serve as the traveler's certification that they will attend a briefing on the latest threat environment and will use government-issued IT equipment for all official communications while on official travel. It is estimated these changes will increase the time needed to complete the form, however, the revisions serve to increase the safety of the traveler. There has also been an increase in the cost of the hourly fee rate from $259 to $272 per hour.

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Annual Cost to Federal Government: $5,440

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/21/2014

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