National Hospital Ambulatory Medical Care Survey

Forms and Documents

Document Name	Status
Pretests Form	Removed
Form unnumbered ASC Patient Record Form Form	Modified
Hospital Induction Form Form and Instruction	Modified
Form unnumbered Cervical Cancer Screening Supplement Form	Modified
NHAMCS 2013 change supp st EMR chages 092412 v2 (4).doc Justification for No Material/Nonsubstantive Change	2012-10-01
NHAMCS2010 Attachment S - NHAMCS-126.pdf Supplementary Document	2009-06-08

IC Document Collections

IC ID	Document Title	Status
43613	Ambulatory Unit Induction Instruction	Modified
201697	Medical Record Reabstraction Instruction	Modified
201696	Reabstraction Telephone Call Instruction	Modified
199913	Hospital Induction (new sample) Instruction	Removed
198054	Pretests Form	Removed
189813	Freestanding ASC Induction Form Instruction	Removed
181868	Pulling and re-filing Patient Records Instruction	Modified
181867	OPD Patient Record Form Instruction	Modified
181866	ASC Patient Record Form Form	Modified
181865	ED Patient Record Form Instruction	Modified
181864	Hospital Induction Form Form and Instruction	Modified
181863	Cervical Cancer Screening Supplement Form	Modified

ICR Details

OMB Control No: 0920-0278	ICR Reference No: 201210-0920-009
Status: Historical Active	Previous ICR Reference No: 201203-0920-008
Agency/Subagency: HHS/CDC	Agency Tracking No:
Title: National Hospital Ambulatory Medical Care Survey
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/19/2012
	Date Received in OIRA: 10/17/2012
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2014	12/31/2014	12/31/2014
Responses	132,698	0	112,187
Time Burden (Hours)	8,456	0	10,017
Cost Burden (Dollars)	0	0	0

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Abstract: This request is for a nonsubstantive change to slightly modify survey activities. NHAMCS is a national survey of patient visits to emergency departments, outpatient departments, and ambulatory surgery locations of general and short-stay hospitals, as well as freestanding ambulatory surgery centers. The request is to discontinue a supplemental sample of hospitals and to discontinue the collection of data from freestanding ambulatory surgery centers. Minor changes in survey content are also requested, especially to questions related to use of electronic medical records.

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Authorizing Statute(s): US Code: 42 USC 306 Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 9

IC Title	Form No.	Form Name
Cervical Cancer Screening Supplement	unnumbered	Att. T. Cervical Cancer Screening Supplement
Ambulatory Unit Induction
Hospital Induction Form	none	Hospital Induction Form
ED Patient Record Form
ASC Patient Record Form	unnumbered	Att. O. ASC Patient Record Form
OPD Patient Record Form
Pulling and re-filing Patient Records
Reabstraction Telephone Call
Medical Record Reabstraction
Freestanding ASC Induction Form
Pretests	none, none, none, none, none, none, none, none, none	Hospital Induction Pretest ,   Ambulatory Unit Induction pretest ,   Freestanding Ambulatory Surgery Center Induction ,   Asthma Management Supplement Pretest ,   Outpatient Dept Patient Record Pretest ,   Ambulatory Surgery Center Pretest ,   Emergency Dept Patient Pretest ,   Lookback Module Pretest ,   Pulling & Refiling Records Pretest
Hospital Induction (new sample)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	132,698	112,187	0	20,511	0	0
Annual Time Burden (Hours)	8,456	10,017	0	-1,561	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: • discontinue a supplemental sample of hospital that obtained selected state-based Emergency Department (ED) estimates in 2012 due to funding; • temporarily discontinue the collection of data from freestanding ambulatory surgery centers (FSASCs) while sample is refreshed and integrated into Hospital Care Survey

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Annual Cost to Federal Government: $6,032,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Yes

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Yes

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/17/2012

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