Child Care and Development Fund - Reporting Improper Payments - Instructions for States

Forms and Documents

Document Name	Status
Form 1 Sampling Decisions, Assurances and Fieldwork Preperation Plan Form and Instruction	New
Form 1 State Improper Payments Report Form and Instruction	Modified
Form 1 Corrective Action Plan Form and Instruction	Modified
Form 1 Record Review Worksheet Form and Instruction	Modified
Part B.docx Supporting Statement B	2012-07-24
Part A.docx Supporting Statement A	2012-07-24

IC Document Collections

IC ID	Document Title	Status
203503	Sampling Decisions, Assurances and Fieldwork Preperation Plan Form and Instruction	New
181818	State Improper Payments Report Form and Instruction	Modified
181817	Corrective Action Plan Form and Instruction	Modified
181816	Record Review Worksheet Form and Instruction	Modified

ICR Details

OMB Control No: 0970-0323	ICR Reference No: 201207-0970-005
Status: Historical Active	Previous ICR Reference No: 201007-0970-004
Agency/Subagency: HHS/ACF	Agency Tracking No:
Title: Child Care and Development Fund - Reporting Improper Payments - Instructions for States
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/18/2012
	Date Received in OIRA: 07/27/2012
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2015	36 Months From Approved	10/31/2013
Responses	4,734	0	9,413
Time Burden (Hours)	43,613	0	84,206
Cost Burden (Dollars)	0	0	0

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Abstract: The Improper Payments Information Act of 2002 requires Federal agencies to annually report error rate measures. Section 2 of the Improper Payments Information Act provides for estimates and reports of improper payments by Federal agencies. Subpart K of 45 CFR, Part 98 requires preparation and submission of a report of errors occurring in the administration of CCDF grant funds once every three years. The information collected will be used to prepare the annual Agency Financial Report (AFR) and will provide information necessary to offer technical assistance to grantees. The current collection expires in August 2010. This renewal is to be in place for the continuation of the required review process.

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Authorizing Statute(s): PL: Pub.L. 107 - 300 2 Name of Law: Improper Payments Information Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 1494	01/10/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 42742	07/20/2012
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
State Improper Payments Report	1	Appendix B
Corrective Action Plan	1	Corrective Action Plan
Record Review Worksheet	1	Record Review Worksheet
Sampling Decisions, Assurances and Fieldwork Preperation Plan	1	Sampling Decisions

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	4,734	9,413	0	-4,679	0	0
Annual Time Burden (Hours)	43,613	84,206	0	-40,593	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The burden estimate has been greatly reduced as the process has continually been streamlined and the completion of the Data Entry Form has been eliminated altogether, as it provided little information for the data collection. Many States have refined automation processes during the completion of the first 2 cycles of reviews which has provided for additional burden reduction.

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Annual Cost to Federal Government: $804,229

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/27/2012

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