SSP-MOE Instruction3

SSP-MOE Data Report - Section Three
Aggregated Data Collection
for Families Receiving Assistance
under the Separate State Program(s)
INSTRUCTIONS AND DEFINITIONS
General Instruction: The State agency must collect and report data for each data
element, unless explicitly instructed to leave the field blank. Monthly caseload counts
(e.g., number of families, number of two-parent families, and number of closed cases)
and number of recipients must be unduplicated monthly totals. States may use samples to
estimate the monthly totals if explicitly stated in the instruction for the data element.
1.

State FIPS Code: Enter your two-digit State code.

2.

Calendar Quarter: The four calendar quarters are as follows:
First quarter .....January - March
Second quarter.... April - June
Third quarter......July - September
Fourth quarter.....October - December
Enter the four-digit year and one-digit quarter code (in the format YYYYQ) that
identifies the calendar year and quarter for which the data are being reported (e.g., first
quarter of 1997 is entered as "19971").
ACTIVE CASES

For purposes of completing this report, include all eligible families receiving assistance under
the separate State programs, i.e., SSP-MOE families. All counts of families and recipients
should be unduplicated monthly totals.
3.

Total Number of SSP-MOE Families: Enter the number of families receiving assistance
under the separate State programs for each month of the quarter. The total in this item
should equal the sum of the number of two-parent families (in item #4), the number of
one-parent families (in item #5) and the number of no-parent families (in item #6).
A. First Month: B. Second Month: C. Third Month:

4.

Total Number of Two-parent Families:
Guidance: There is no definition of a two-parent family in statute. The TANF rules
allow States to define a two-parent family as long as their definition includes the
following minimum definition. For the purpose of calculating the two-parent families
work participation rate, a two-parent family includes, at a minimum, all families with two
natural or adoptive parents (of the same minor child) who are work-eligible individuals

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and living in the home, unless both are minors and neither is a head-of-household. States
may expand on this definition.
Include in the count of two-parent families, all families that meet the State's definition of
a two-parent family. Also, included all families with a noncustodial parent (as the second
parent) that the State included in the two-parent families work participation rate.
Instruction: Enter the total number of two-parent families receiving assistance under the
separate State programs for each month of the quarter.
A. First Month: B. Second Month: C. Third Month:
5.

Total Number of One-Parent Families: Enter the total number of one-parent families
receiving assistance under the separate State programs for each month of the quarter.
A. First Month: B. Second Month: C. Third Month:

6.

Total Number of No-Parent Families:
Guidance: The count of no-parent families includes child-only families and families with
a caretaker relative as the head-of-household.
Instruction: Enter the total number of no-parent families receiving assistance under the
separate State programs for each month of the quarter.
A. First Month: B. Second Month: C. Third Month:

7.

Total Number of Recipients: Enter the total number of recipients receiving assistance
under the separate State programs for each month of the quarter. The total in this item
should equal the sum of the number of adult recipients (in item #8) and the number of
child recipients (in item #9).
A. First Month: B. Second Month: C. Third Month:

8.

Total Number of Adult Recipients: Enter the total number of adult recipients receiving
assistance under the separate State programs for each month of the quarter.
A. First Month: B. Second Month: C. Third Month:

9.

Total Number of Child Recipients: Enter the total number of child recipients receiving
assistance under the separate State programs for each month of the quarter.
A. First Month: B. Second Month: C. Third Month:

10.

Total Number of Noncustodial Parents Participating in Work Activities:
Guidance: Include in the count of two-parent families, a family with a noncustodial
parent (as the second parent) who is receiving assistance or has been designated by the
State as a member of the family receiving assistance.
Instruction: Enter the total number of noncustodial parents participating in work

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activities under the separate State programs for each month of the quarter. The monthly
totals for this element may be estimated from samples.
A. First Month: B. Second Month: C. Third Month:
11.

Total Amount of Assistance: Enter the dollar value of all SSP-MOE assistance (cash and
non-cash) provided to families under the separate State programs for each month of the
quarter. Round the amount of assistance to the nearest dollar.
A. First Month: B. Second Month: C. Third Month:
CLOSED CASES

12.

Total Number of Closed Cases: Enter the total number of closed cases for each month of
the quarter.
A. First Month: B. Second Month: C. Third Month:

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