Authorization to Disclose Personal Beneficiary/Claimant Information to a Third Party

Forms and Documents

Document Name	Status
Form VA Form 21-0845 Authorization to Disclose Personal Beneficiary/Claimant Information to a Third Party Form	New
VAF 21-0845 emergency justification.doc Justification for No Material/Nonsubstantive Change	2009-05-07
VAF 21-0845 justification.doc Supporting Statement A	2009-05-14

IC Document Collections

IC ID	Document Title	Status
188786	Authorization to Disclose Personal Beneficiary/Claimant Information to a Third Party Form	New

ICR Details

OMB Control No: 2900-0736	ICR Reference No: 200904-2900-007
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: VA	Agency Tracking No:
Title: Authorization to Disclose Personal Beneficiary/Claimant Information to a Third Party
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 06/05/2009
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/28/2009
	Date Received in OIRA: 05/14/2009
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2010	6 Months From Approved
Responses	20,000	0	0
Time Burden (Hours)	1,667	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: VA Form 21-0845 will be used to release information in its custody or control in the following circumstances: where the individual identifies the particular information and consents to its use; for the purpose for which it was collected or a consistent purpose (i.e. a purpose which the individual might have reasonably expected).

Emergency Justfication: Based upon recommendations made by The Former President’s Commission On Care For America’s Returning Wounded Warriors, The Wounded, Ill, VA continues to look at ways in which we can improve and modernize our disability and compensation systems for severely wounded and injured soldiers and veterans. As a result, we recently developed a form to remove obstacles that prevent VA from sharing claim information with the family members of severely injured service members, who are unable to communicate with VA due to their injuries. This form allows a claimant or beneficiary to authorize release of certain claims information to an agent or person(s) who they designate. We believe this form will aid in the family member(s) in making well-informed decisions regarding a seriously ill or injured beneficiary. It will also allow them to have updated information on certain decisions made regarding claims and payments. We are requesting emergency approval of this form since it is in line with former President Bush's Interagency Task Force on Returning Global War on Terror Heroes, which was a government-wide action plan that was established to improve our care for America's troops and veterans.

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Authorizing Statute(s): US Code: 5 USC 552a Name of Law: Privacy Act Law
   US Code: 38 USC 5701 Name of Law: Confidential nature of claims
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Authorization to Disclose Personal Beneficiary/Claimant Information to a Third Party	VA Form 21-0845	Authorization to Disclose Personal Beneficiary/Claimant Information to a Third Party

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	20,000	0	0	20,000	0	0
Annual Time Burden (Hours)	1,667	0	0	1,667	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new data collection.

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Annual Cost to Federal Government: $740,206

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/14/2009

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