Applications for Housing Assistance Payments; Special Claims Processing

Forms and Documents

Document Name	Status
Form 52670-A-PART-1 Applications for Housing Assistance Payments; Special Claims Processing Form	Modified
Emergency Letter.doc Supplementary Document	2008-08-18
ICR 2502-0182.doc Supporting Statement A	2008-08-18

IC Document Collections

IC ID	Document Title	Status
27051	Applications for Housing Assistance Payments; Special Claims Processing Form	Modified

ICR Details

OMB Control No: 2502-0182	ICR Reference No: 200808-2502-002
Status: Historical Active	Previous ICR Reference No: 200602-2502-002
Agency/Subagency: HUD/OH	Agency Tracking No:
Title: Applications for Housing Assistance Payments; Special Claims Processing
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 08/27/2008
OIRA Conclusion Action: Approved with change	Conclusion Date: 09/05/2008
	Date Received in OIRA: 08/19/2008
Terms of Clearance: HUD will not assure confidentiality unless backed by statute.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2009	6 Months From Approved	04/30/2009
Responses	291,900	0	300,996
Time Burden (Hours)	301,951	0	313,534
Cost Burden (Dollars)	0	0	0

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Abstract: Owners/agents submit vouchers to HUD or their Contract Administrators (CA)/Performance Based Contract Administrators (PBCA) monthly to receive assistance payments for the difference between the gross rent and the total tenant payment for all assisted tenants. Special claims vouchers are also submitted by owners/agents to HUD or their CA/PBCA to receive an amount to offset unpaid rent, tenant damages, vacancies, and/or debt service losses.

Emergency Justfication: This revision to the 2502-0182 information collection is being requested to implement separate Parts to form HUD-52670-A for Adjustments to Schedule of Tenant Assistance Payments Due (HUD-52670-A Part 3), Miscellaneous Accounting Request for Schedule of Tenant Assistance Payments Due (HUD-52670-A Part 4), and Approved Special Claims for Schedule of Tenant Assistance Payments Due (HUD-52670-A Part 5). Information relative to Adjustments, Miscellaneous Accounting Request and Special Claims is being removed from the Schedule of Tenant Assistance Payments Due (HUD-52670-A Part 1) and put on different Parts.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	73 FR 141	07/22/2008
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Applications for Housing Assistance Payments; Special Claims Processing	HUD-52671-C, HUD 52671-A, HUD-52670-A-part 3, HUD 52670-A part 4, HUD 52670-A part 5, HUD-52671-D, HUD 52670-A Part 2, HUD 52671-B, HUD-52670, 52670-A-PART-1	Schedule of Tenant ASsistance Payments Due ,   Adjustments to schedule of Tenant Assistance Payements Due ,   Misc. Accounting Requests for Schedule of Tenant Assistance Payements Due ,   Approved Special Claims foe Schedule of Tenant Assistance Payments Due ,   Special Claims for Unpaid Rent/Damages ,   Special Claims for Vacancies Durinf Rent-Up ,   Special Claims for Regular Vacancies ,   Special Claims for Debt Service ,   Housing Owner's Certification and Application for Housing Assistance Payments ,   Special Claims Schedule

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	291,900	300,996	0	0	-9,096	0
Annual Time Burden (Hours)	301,951	313,534	0	0	-11,583	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The adjustment in burden hours on Item 13 of the OMB 83-I is because the number of respondents completing forms 52670, and 52670-A part 1 decreased to 21,787. The decrease reflects a more accurate accounting of the number of respondents. The current number of responses for 52670-A part 2, 52671-A, B, C, and D was calculated using the level of special claims submissions paid through TRACS during calendar year 2007. This equated to 29,929 claims paid plus an additional two percent (approximately 527) submitted and rejected, for a total of 30,456 claims. There was an increase in special claims from the previous submission. The decrease in contracts accounted for the decrease in total annual burden hours. The adjustment to Item 14 is a result of Industry Software Vendors who must enhance their applications used by owners/management agents whenever information collections result in form changes.

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Annual Cost to Federal Government: $5,075,792

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Uncollected

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/19/2008

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